Ashampstead Parish Council

Agendas & Minutes of Ordinary & Annual Meetings June 2020 to May 2021

 

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ASHAMPSTEAD PARISH COUNCIL

 

Minutes of a Virtual Ordinary Meeting of the Parish Council

held on Monday 1st March 2021 at 7.00pm

 

Present:  Councillors R Fisken (Chairman), C Butler, A Keeley, R Butler and G Light            

 

In attendance: P Thompson (Clerk) and James Hole of Yattendon Estate

 

1.    Apologies:  Councillor A Dick  and District Councillor Alan Law  

 

2.    Declaration of Interests: None

 

3.    Minutes:

The Minutes of the ordinary meeting held on 4 January 2021, which had been circulated, were approved and signed by the Chairman.

 

4.    Matters Arising Not Covered by the Agenda:  There were none.

 

5.    District Councillor's Report:

District Councillor Alan Law had provided a brief report prior to the meeting. He advised that the council tax set by WBC would rise by 1.99% for 2021/22. The cost of adult social care for the current year was under budget and consequently it was thought that there should not be an additional ASC special precept for the coming year.

 

6.    Police Matters:

Councillor Alex Dick had advised, prior to the meeting, that he had nothing to report.

 

7.    Footpaths and Byways:

Councillor Colin Butler advised that the broken tree on byway 19 had been removed. The Chairman thanked James Hole for the Estate's prompt action in this matter.

There were no other problems reported.

 

8.    Roads:

Litter pick: The Chairman advised that he will check with WBC as to when this could be carried out..

Lay-by at The Green: The Clerk was asked to consult WBC regarding risks and responsibilities if we place large stones along the roadside edge. The Chairman advised that he would write to the residents in that area requesting that the tree branches, placed on the Green, be removed.

It was agreed that the existing lay-by should be repaired with scalpings in May when the ground is firmer.

Maintenance review: Councillor Rita Butler expressed concern at the poor repair of the uneven surface at the bottom of Palmers Hill. The Clerk advised that Highways had confirmed that they had carried out a temporary repair and would recommend both Palmers Hill and Holly Lane for resurfacing in 2021/22.

 

9.    Open Spaces Maintenance Review:

Playground: Councillor Graham Light reported that ART were considering replacing items piecemeal rather than a complete refurbishment. It was likely that they would start with the climbing frame. The Clerk reminded Graham that the Parish Council owns the existing equipment and can use  CIL funds to replace items. ART should recommend to the Council any items that they believe should be purchased. Graham confirmed that no maintenance was needed at the current time.

Trees on Flowers Piece: There were no immediate plans to plant trees as ART had concerns over managing their maintenance in the early years. There were no maintenance requirements in respect of existing trees.

Graham also mentioned that ART had made no decision on the proposed wild flower meadow.

Grass cutting: Graham agreed that he would raise the question of removing any fallen branches on the recreation ground with the ART committee. 

 

10.   Community Infrastructure Levy:

The Clerk reaffirmed that there were funds held of £4496.50, of which approximately £50 had to be spent by October 2021.

 

11.   Finance:

The Clerk had circulated his financial report prior to the meeting. He advised that the General Reserve would be approximately £8,200 at 31 March 2021 against a budgeted figure of £7,725. This was largely due to the contingency budget not being spent and the reduced cost of the 2019 election which was invoiced in the current year. An invoice had yet to be received from WBC for waste collection which may delay the VAT claim. In addition, there were specific reserves of £3,805 for maintenance and £400 for the next election  as well as the CIL funds. Payments were authorised as follows:  

P Thompson                           £225.30 Clerk's salary and expenses for February and March

HM Revenue & Customs         £84.00 PAYE on Clerk's salary        

It was also agreed that a donation of £375 under Section 137, would be made to the West Berkshire Council as a contribution to the library service.

Internet banking: It was agreed that the application form should be completed with the Clerk assigned to be the delegated user (creator) with two Councillors authorising transactions. This would meet the Council's existing financial regulations.

Internal audit: It was agreed that Caroline Billing should be asked to carry out this audit.

 

12.   Protocol for Operation London Bridge:

The Clerk was asked to check WBC's own protocol and report back to Councillors.

 

13.   Chairman's Report on BALC's AGM:

The Chairman advised that the organisation held a number of joint courses with the Hampshire branch. These covered items such as knowledge of core skills, finance etc and were currently held via zoom. These courses for Clerks and Councillors are displayed on their website.

There was also a demonstration by "Parish on line ordinance survey", an organisation providing very detailed maps, including details of ownership, which could be useful. Roger advised that he would circulate details to Councillors. The Clerk was asked to add it as an agenda item at the next meeting.

 

14.   Any Other Business:

The Clerk advised that a meeting would be required to discuss the planning application at Oakley House. A planning meeting would be called for 12 March 2021 at 6.00 p.m. The Clerk was asked to supply Councillors with a link to the meeting as well as the zoom id and passcode.

 

15.   Date of the Annual and Next Ordinary Meeting:

It was agreed that these would take place on Monday 17 May 2021, immediately after the Annual Parish Meeting which would convene at 6.30 p.m. on that day.

 

16.   Close of Meeting:

There being no further business the meeting closed at 7.58pm

 

17.   Parishioners' Questions:  There were none.

ASHAMPSTEAD PARISH COUNCIL

 

A Virtual Ordinary Meeting of the Parish Council

will be held via Zoom

on Monday 1st March 2021 at 7.00pm

 

The public may follow the meeting (id 8411 666 4005, passcode  080339), but are not allowed to speak unless the Chairman adjourns the meeting for that purpose. Parishioners' questions will be taken after the Parish Council Meeting closes.

 

AGENDA

 

1.     Apologies

2.     Declaration of Interests

3.     Minutes of the last Ordinary Parish Council Meeting

4.     Matters Arising not covered in the agenda

5.     District Councillor’s Report

6.     Police Matters:

             AD to report

7.     Footpaths and Byways:

             Maintenance review

8.     Roads:

             Litter pick

             Lay-by at The Green                                   

             Maintenance review

9.   Open Spaces Maintenance Review:                                                     

             Playground

             Trees on Flowers Piece

             Grass cutting at the Recreation Ground and the Green (removal of obstacles, etc)

10.    Community Infrastructure Levy Utilisation:

              Update regarding current funds and proposals

11.    Finance:

               Financial report and payment authorisations

               Donation requests

               Internet banking

               Internal Audit

12.    Protocol for Operation London Bridge

13.    Chairman's Report on BALC AGM    

14.    Any Other Business (only for discussion)

15.    Date of next Annual and Ordinary Meetings (suggest 17th May 2021)

16.    Parish Council meeting closes

17.    Parishioners’ question time

ASHAMPSTEAD PARISH COUNCIL

 

Minutes of a Virtual Ordinary Meeting of the Parish Council

held on Monday 4th January 2021 at 7.00pm

Present: Councillors R Fisken (Chairman), A Dick, C Butler, R Butler and G Light            

 

In attendance: P Thompson (Clerk) and District Councillor Alan Law

 

1.   Apologies: Councillor A Keeley  and James Hole of Yattendon Estate

 

2.   Declaration of Interests:

The Clerk confirmed that the Councillors present held dispensations to discuss the draft budget and precept for 2021/22 under item 12 of the agenda.

 

3.   Minutes:

The Minutes of the ordinary meeting held on 2nd November 2020, which had been circulated, were approved and signed by the Chairman.

 

4.   Matters Arising Not Covered by the Agenda:

The Clerk advised that "speed indicator device" training was still suspended by WBC.

The proposed litter pick would be included on the agenda of the next meeting. 

 

5.   District Councillor's Report:

District Councillor Alan Law had provided a detailed written report prior to the meeting. He advised that, whilst the report had nothing specific to Ashampstead,  the response to the covid pandemic was dictating much of the work carried out by WBC. He emphasised that residents should be aware that there are various grants and other aspects of support available through WBC.

Alan also advised Councillors that they should consider responding to the latest local plan consultation as it includes a review of the policy concerning development in the countryside. There is also a consultation on the minerals and waste plan which ought to be considered.

Responding to a question regarding contact tracing, Alan advised that this was run by local Public Health. 

6.   Police Matters:

Councillor Alex Dick advised that there had been a bonfire near Sucks Lane and there was concern that some of those attending were taking drugs as well as drinking which would make them a risk to other road users. Alex also mentioned that there had been complaints regarding drivers using the local section of the Ridgeway which is not permitted during the winter months. He requested that any suspected illegal activities should be reported to Thames Valley Police, who are targeting rural crime, and himself so that he can include information on the 'WhatsApp' group.

 

7.   Footpaths and Byways:

Councillor Colin Butler advised that he had nothing to report other than concerns from residents that large groups of pheasants are having an impact on local wildlife. Councillor Alex Dick advised that although shooting has ceased due to lockdowns, the birds in question are still being fed by the Estate's keepers. 

(Addendum to the Minutes:  After the meeting, the Estate contacted the Parish Council stating that, although shooting has ceased due to the lockdown, for welfare reasons, the pheasants are being fed by the Estate's keepers and the Estate are awaiting further guidance from the Government and Sporting Bodies on the next steps.)

 

8.   Roads:

Salt bins - The Clerk advised that the bin on Noakes Hill was 50% full but that water had seeped into it. He would check it again to ensure that there was no damage to the bin. The one on Palmers hill was about 90% full. He had not checked the one on Pykes Hill but that had been replaced and filled in April 2020. He agreed to check it when passing.

Maintenance review - The Clerk was asked to report again the uneven surface on Palmers Hill near to the junction with the Aldworth Road as well as the large pothole close to the entrance to Stubbles House.

 

9.   Planning Applications:

Updates:

20/02001- Redwood, Burnt Hill: Demolition of existing house, garage and outbuildings. Erection of 1 new house and detached open car port. Approved by WBC

20/02030 - Redwood, Burnt Hill: Householder application for side and rear extension, including associated improvements to parking and access. Approved by WBC.

20/02119 - The Larches, Burnt Hill (Yattendon Parish): Single story front extension. Approved by WBC.

20/02408 - Crow Croft, Holly Lane: Installation of solar photovoltaic panels on south east facing roof. Approved by WBC.

 

10.  Open Spaces Maintenance Review:

Playground: Councillor Graham Light reported that a committee had been formed with representatives of ART, the Parish Council and local residents to consider requirements and improvements at the recreation ground. Whilst no maintenance was required in respect of the playground at the current time, the committee were considering adding to the equipment.

Trees on Flowers Piece: As part of the review, the committee were seeking advice on planting new trees to replace those that had been taken down in recent years. There were no maintenance requirements at the current time.

The Committee were also considering planting a wild flower meadow and installing a pond.

The Green: A resident had reported, and apologised for, damage made by a delivery driver to the edge of the Green. He had advised that he would endeavour to make good the damage.

 

11.  Community Infrastructure Levy:

Permitted expenditure: The Clerk advised Councillors of expenditure allowed under regulation 123. Most of the items being considered for the recreation ground would be permitted under the 'green infrastructure' section.

The Clerk reaffirmed that there were funds held of £4,496.50, of which approximately £50 had to be spent by October 2021.

 

12.  Finance:

The Clerk had circulated his financial report prior to the meeting. The contingency provision had been reduced to nil as any unplanned expenditure between now and the end of March would likely arise within the maintenance budget. The final surplus after movements to and from reserves was expected to be a little over £600 against a budgeted deficit of £37.

Payments were authorised as follows:  

R Butler                                   £   94.97 Website costs

P Thompson                           £225.30  Clerk's salary and expenses for December and January

HM Revenue & Customs      £  84.00  PAYE on Clerk's salary        

It was also agreed that a donation of £50.00, under Section 137, would be made to the West Berkshire Countryside Society.

Budget and Precept 2021/22:

The Clerk presented his revised budget for the year to 31 March 2022. It was agreed that there should be a small increase in the precept to £6,775 (against £6,640 in the current year) in view of the uncertainty over expenditure on Flowers Piece and concerns regarding the lack of income at the village hall due to the pandemic. Although these are, ultimately, the responsibility of Ashampstead Recreational Trust, they are community properties. Any underspend on maintenance costs for the current year will also be carried forward as a specific reserve.

 

13.  Any Other Business:

Councillor Rita Butler had raised the question of internet banking. The Clerk was asked to research the matter and ascertain what changes would be needed to the Council's financial regulations.

Councillor Colin Butler raised residents' concerns over a water leak from Yew Tree Cottage which was running alongside Dog Lane and down Church Lane. The Clerk was asked to investigate and contact Thames Water if necessary.

 

14.  Date of Next Meeting:

The next meeting will convene at 7.00pm on Monday 1st March 2021.

 

15.  Close of Meeting:

There being no further business the meeting closed at 7.52pm

 

16.  Parishioners' Questions:

There were none.

ASHAMPSTEAD PARISH COUNCIL

 

A Virtual Ordinary Meeting of the Parish Council

will be held via Zoom

on Monday 4th January 2021 at 7.00pm

 

The public may follow the meeting (Meeting ID: 816 9778 3381 Passcode: 982120) but are not allowed to speak unless the Chairman adjourns the meeting for that purpose. Parishioners' questions will be taken after the Parish Council Meeting closes.

 

AGENDA

 

1.     Apologies

2.     Declaration of Interests

3.     Minutes of the last Ordinary Parish Council Meeting

4.     Matters arising not covered in the agenda

5.     District Councillor’s Report

6.     Police Matters:

           AD to report

7.     Footpaths and Byways:

           Maintenance review

8.     Roads:

           Salt bins                                  

           Maintenance review

9.     Planning Applications:

           Updates:

           20/02001 - Redwood, Burnt Hill: Demolition of existing house, garage and
           outbuildings. Erection of 1 new house and detached open car port.

           20/02030 - Redwood, Burnt Hill: Householder application for side and rear
           extension, including associated improvements to parking and access.

           20/02119 - The Larches, Burnt Hill (Yattendon Parish): Single storey front
           extension.

           20/02408 - Crow Croft, Holly Lane: Installation of solar photovoltaic panels on
           south-east facing roof.

10.   Open Spaces Maintenance Review:                                                    

           Playground

           Trees on Flowers Piece

           The Green

11.   Community Infrastructure Levy Utilisation:

            Permitted expenditure

           Update regarding current funds 

12.   Finance:

           Financial report and payment authorisations

           Donation requests

           Budget and precept 2021/22

13.   Any Other Business (only for discussion)

14.   Date of next Ordinary Meeting (1 March 2021)

15.   Parish Council Meeting closes

16.   Parishioners’ Question Time

ASHAMPSTEAD PARISH COUNCIL

 

Minutes of a Virtual Ordinary Meeting of the Parish Council

held on Monday 2nd November 2020 at 7.00pm

 

Present: Councillors R Fisken (Chairman), A Dick, C Butler, R Butler, A Keeley and G Light           

 

In attendance: P Thompson (Clerk), James Hole (Yattendon Estate) and three residents

 

1.     Apologies: None

 

2.     Declaration of Interests:

The Chairman declared that he had an interest in planning application 20/02408 to be discussed under item 12 of the agenda. Vice Chairman Alex Dick would chair the discussion on this particular planning application.

The Clerk confirmed that the Councillors present held dispensations to discuss the draft budget and precept for 2021/22 under item 16 of the agenda.

 

3.     Minutes:

The Minutes of the ordinary meeting held on 7th September 2020, which had been circulated, were approved and signed by the Chairman.

 

4.     Matters Arising Not Covered the the Agenda:

There were no matters arising that were not covered by the agenda.

 

5&6. Minutes of Other Meetings:

The Minutes of the extraordinary meetings held on 23rd September 2020 and 12th October 2020, respectively, were approved and signed by the Chairman.

 

7.     Lay-by at The Green:

Following an open discussion, it was agreed that no barriers should be erected around the lay-by and that the logs, which had become a hazard to the grass cutting contractors, should be removed. It was agreed that the Estate would provide scalpings in order that the lay-by could be made good in the spring. It was also agreed that the lay-by was intended as a passing point for vehicles or for temporary visitors. A resident would discuss this matter with his neighbours.

 

8.     District Councillor's Report:  No report has been received.

 

9.     Police Matters:

Councillor Alex Dick advised that he had nothing specific to report although he was aware of police action at an incident involving dogs on the Ridgeway. Fly tipping is becoming an increasing problem. Residents should report any illegal activity to the police and to Alex.  

 

10.   Footpaths and Byways:

Councillor Colin Butler advised that he had nothing to report although the recent high winds may have brought more trees down. Dog fouling was mentioned as a problem. The Clerk was asked to put an article in The Leaflet and to ensure that appropriate notices appear on the notice boards.

 

11.   Roads:

Litter pick: The litter pick was successfully completed on 11th October. A report was included in the November edition of The Leaflet. It was agreed that the next litter pick should take place in the spring.

Maintenance review: No new potholes to report.

Speeding: The Clerk confirmed that WBC were still not offering SID training courses due to Covid 19.  James Hole asked that any speeding Estate vehicles be reported to him.

 

12.   Planning Applications:

20/02119 - The Larches, Burnt Hill (Yattendon Parish): Single story front extension. The Clerk was asked to submit ‘no objections’.

20/02408 - Crow Croft, Holly Lane: Installation of solar photovoltaic panels on south east facing roof. The Councillors agreed by a majority that ‘no objections’ should be submitted although they would have preferred panels that would blend in more with the setting. That said, they were aware that the roof already held two similar panels.   

  

13.   Planning Applications Update:

20/01857 - Blorenge Cottage, Holly Lane: Variation of condition 3 on application 19/00934. Approved by WBC.

20/02001 - Redwood, Burnt Hill: Demolition of existing house, garage and outbuildings. Erection of 1 new house and detached open car port. Awaiting decision from WBC

20/02030 - Redwood, Burnt Hill: Householder application for side and rear extension, including associated improvements to parking and access, Awaiting decision from WBC.

 

14.   Open Spaces Maintenance Review:

Playground: No maintenance requirements at present.

Trees on Flowers Piece: No problems had been reported

 

15.   Community Infrastructure Levy:

The Clerk reminded Councillors that the Council had a balance of £4496.50 to spend. Councillor Graham Light advised that ART were considering the replacement of the climbing frame, the cost of which could be met from CIL monies. Graham also mentioned that ART were considering the formation of a separate ‘Flowers Piece’ committee to consider various options for the recreation ground. As well as the playground, it would consider a possible wild flower meadow, lake or pond. Councillor Alex Dick volunteered to offer advice regarding flower meadows. The Clerk was asked to investigate what expenditure would qualify under CIL rules.  

 

16.   Finance:

The Clerk had circulated his financial report prior to the meeting. He explained that he had not added to the savings for this year although he thought that the maintenance budget may need to be largely carried forward. The figures were therefore very much in line with budget.

Payments were authorised as follows:  

P Thompson                                               £224.00 Clerk's salary for October and November

P Thompson                                                 £75.86 Clerk's expenses       

Scofell Landscapes Ltd                              £607.46 Grass cutting for September and October

It was agreed that a donation under Section 137 of £30 would be made to Sue Ryder Duchess of Kent Hospice. It was also agreed that no donations would be paid to Spotlight UK Sports Academy or Brain Tumour Research.

Draft Budget 2021/22:

The Clerk presented his draft budget for the year to 31st March 2022 which indicated that the precept should be increased by 2% to £6,775 to effectively balance the budget over the current and next year. The eventual outcome for both years would very much depend on maintenance requirements for Flowers Piece. Any underspend on maintenance would be carried forward as a separate reserve due to the very high cost of tree surgery when carried out. Most other costs are not subject to significant variations.

 

17.   Any Other Business:

The Chairman invited James Hole to give a brief update of activities at the Estate. James advised that the Xmas trees may be sold online as well as via the usual wholesale business.

James also mentioned that SSE are looking to move power lines underground where they pass through woodland or are quite close to woods. This could result in disruption from next summer.

Councillor Alex Dick queried the licence application for the new gin distillery at Childs Court Farm. James offered to obtain further information from the applicant before the Council considers the matter further.

 

18:   Next Meeting: The next meeting will convene at 7.00pm on Monday 4th January 2021.

 

19:   Meeting Close: There being no further business the meeting closed at 8.30pm

 

20:   Parishioners' Questions: There were none.

ASHAMPSTEAD PARISH COUNCIL

  

A Virtual Ordinary Meeting of the Parish Council

will be held via Zoom

on Monday 2nd November 2020 at 7.00pm

 

The public may follow the meeting (id 85386249511 passcode 944872) but are not allowed to speak unless the Chairman adjourns the meeting for that purpose. Parishioners' questions will be taken after the Parish Council Meeting closes.

 

AGENDA

 

1.    Apologies

2.    Declaration of Interests

3.    Minutes of the last Ordinary Parish Council meeting

4.    Matters arising not covered in the agenda

5.    Minutes of the Extraordinary meeting held on 23 September 2020

6.    Minutes of the Extraordinary meeting held on 12 October 2020

7.    Lay-by at The Green

8.    District Councillor’s report

9.    Police Matters: 

            AD to report

10.  Footpaths and Byways:

            Maintenance review

11.  Roads:

             Litter pick                   

             Maintenance review

12.  Planning Applications:

              20/02119 – The Larches, Burnt Hill (Yattendon Parish): Single storey front extension.

              20/02408 – Crow Croft, Holly Lane: Installation of solar photovoltaic panels on south-

              east facing roof

13.  Planning Applications Updates:

              20/01857 - Blorenge Cottage, Holly Lane: Variation of condition 3 on application

              19/00934

              20/02001 - Redwood, Burnt Hill: Demolition of existing house, garage and

              outbuildings. Erection of 1 new house and detached open car port.

              20/02030 - Redwood, Burnt Hill: Householder application for side and rear extension,

              including associated improvements to parking and access.

14.  Open Spaces Maintenance Review:                                                    

              Playground

              Trees on Flowers Piece

15.  Community Infrastructure Levy Utilisation:

               Update

16.  Finance:

               Financial report and payment authorisations

               Donation requests

               Draft budget 2021/22

17.  Any other business (only for discussion)

18.  Date of next Ordinary Meeting

19.  Parish Council meeting closes

20.  Parishioners’ question time

ASHAMPSTEAD PARISH COUNCIL

 

Minutes of a Virtual Ordinary Meeting of the Parish Council

held on Monday 7th September 2020 at 7.00pm

 

Present: Councillors R Fisken (Chairman), A Dick, C Butler, R Butler, A Keeley and G Light           

 

In attendance: P Thompson (Clerk)

 

1.    Apologies: None

 

2.    Declaration of Interests: None

 

3.    Minutes:

The Minutes of the ordinary meeting held on 6th July 2020, which had been circulated, were approved and signed by the Chairman.

 

4.   Matters Arising Not Covered by the Agenda:

There were none.

5.    District Councillor's Report:

There was no report.

 

6.    Police Matters:

Councillor Alex Dick advised that, with harvest having been completed, there is a risk of hare coursing on the stubble. Any such activities should be reported to the police. He also advised that there were a number of cold calling scams which were targeted at the elderly. He advised that residents should keep an eye out for elderly or vulnerable neighbours.

 

7.    Footpaths and Byways:

Councillor Colin Butler confirmed that the fallen tree on Pinfold Lane was removed very quickly by the Estate.

Councillor Alex Dick advised that James Hole had been appointed as Managing Director of Yattendon Estate. It was agreed that Alex would invite him to the next ordinary meeting of the Council.

 

8.    Roads:

Speeding in 30mph limit and SID: The Clerk confirmed that a resident has volunteered to undertake the necessary SID training but, unfortunately, WBC had suspended courses due to the Covid epidemic. The Clerk will book a place once the courses are running again. He will also need to arrange insurance for the use of the equipment. Once the results are obtained from the SID, WBC will decide on what action should be taken to deter speeding. WBC advised that there was no charge for the use of the SID or training.

Litter pick: It was agreed that this would take place at 10.30am on Sunday 11th October 2020. The Chairman will put a notice in The Leaflet.

Maintenance Review: Whilst some parts of Palmers Hill have been marked for repair, the Clerk was concerned that the email received from WBC implied that the poor road surface close to the junction of Palmers Hill with the Aldworth Road did not meet the criteria for repair. It was agreed that the Clerk should forward the email to Councillors so that they could express their concerns individually Councillor Alex Dick confirmed that there had been at least one accident at this spot recently.

 

9.    Planning Applications:

Updates:

20/01224 – The Larches, Burnt Hill (Yattendon Parish): Proposed porch - Approved by WBC.

It was agreed that a planning meeting would take place at 6.00pm on Wednesday 23rd September to consider two applications which had recently been received.

 

10.   Open Spaces Maintenance Review:

Playground: Councillor Graham Light advised that ART were to meet on Monday 14th September at which time he would raise the question of any maintenance requirements.

Trees on Flowers Piece: No problems had been reported

 

11.   Community Infrastructure Levy:

The Clerk reminded Councillors that the Council had a balance of £4,496.50 to spend. The Chairman suggested that there may be room for an additional item of equipment in the playground rather than a complete revamp.

Councillor Alex Dick suggested that a flower meadow could be considered. The Clerk advised that the subject had been raised in the past but did not proceed as it was thought that the ground was too fertile for a meadow to succeed. 

Councillor Graham Light will raise these suggestions with ART.

 

12.   Website:

Website accessibility statement: Councillor Rita Butler had reviewed three examples of statements. It was agreed that the Council should use the one provided by the website host. Rita would post the statement onto the website, adding the Clerk's contact details.

Rita confirmed that a resident had volunteered to be her deputy. She would produce a guide as to the management of the website for both her deputy, fellow Councillors and the Clerk. 

 

13.   Finance:

The Clerk had circulated his financial report prior to the meeting. He explained that he had not added to the savings for this year although he thought that the maintenance budget may need to be largely carried forward. The figures were therefore very much in line with budget.

Payments were authorised as follows:              

Scofell Landscapes Ltd                             £607.46  Grass cutting for July and August

P Thompson                                               £227.25  Clerk's net salary for August and September

                                                                                      plus expenses of £3.25

HM Revenue & Customs                          £ 84.00    PAYE on Clerk's salary, July to September

An earlier payment of £215.28 to Safety Signs and Supplies for dispensers and sanitiser at the village hall had been approved by email. This will be funded by a member's bid from WBC by our District Councillor Alan Law.

Annual Return 2019/20: The Clerk confirmed that no requests for information had been received from residents in response to the notice of public rights.

 

14.   Any Other Business:

There was none.

 

15.   Next Meeting:

The next meeting will convene at 7.00pm on Monday 2nd November 2020.

 

16.   Parish Council Meeting closed at 8.10pm

 

17.   Parishioners' Questions:

There were none.

ASHAMPSTEAD PARISH COUNCIL

  

A Virtual Ordinary Meeting of the Parish Council

will be held via Zoom

on Monday 7th September 2020 at 7.00pm

 

The public may follow the meeting (id 896 4566 4377  password 910832 ) but are not allowed to speak unless the Chairman adjourns the meeting for that purpose. Parishioners' questions will be taken after the Parish Council Meeting closes.

 

AGENDA

 

1.   Apologies

2.   Declaration of Interests

3.   Minutes of the last and Ordinary Parish Council meeting

4.   Matters arising not covered in the agenda

5.   District Councillor’s report

6.   Police Matters:

          AD to report

7.   Footpaths and Byways:

          Maintenance review

8.   Roads:

          Speeding in 30mph limit and SID

          Litter pick                   

      Maintenance review

9.   Planning Applications:

          Updates:

          20/01224 – The Larches, Burnt Hill (Yattendon Parish): Proposed porch

10.  Open Spaces Maintenance Review:                                                    

          Playground

          Trees on Flowers Piece

11.   Community Infrastructure Levy Utilisation:

           Update

12.   Website:

           Accessibility statement

13.   Finance:

           Financial report and payment authorisations

           Donation requests

           Annual Return 2020

14.   Any Other Business (only for discussion)

15.   Date of next Ordinary Meeting

16.   Parish Council Meeting closes

17.   Parishioners’ Questions

ASHAMPSTEAD PARISH COUNCIL

 

Minutes of a Virtual Ordinary Meeting of the Parish Council

held on Monday 6th July 2020 at 7.00pm

 

Present: Councillors R Fisken (Chairman), A Dick, C Butler, R Butler, A Keeley and G Light            

  

In attendance: P Thompson (Clerk)

 

1.     Apologies: None

 

2.     Declaration of Interests: None

 

3.     Minutes of Previous Meetings:

The Minutes of the Annual Meeting and those of the Ordinary Meeting, both held on 19 May 2019, were approved and signed by the Chairman.

 

4.     Matters Arising Not Covered in the Agenda: There were none.

 

5.     District Councillor's Report:  No report available.

 

6.     Police Matters:

Councillor Alex Dick advised that he had nothing to report.

 

7.     Footpaths and Byways:

Councillor Colin Butler confirmed that he had nothing to report.

The Chairman advised that, following his contact with Thames Water regarding the fouling of the Chalk Path, the company were endeavouring to clear a blockage and put a camera down on the morning of this meeting. The Chairman will keep Councillors informed of any further actions in this matter.

 

8.     Roads:

Speeding - The Clerk was asked to contact WBC again regarding the problem of speeding within the 30mph limit. It was suggested that a temporary speed indicator device should be installed in mid September. The Clerk was asked to obtain details of any costs involved. Councillor Alex Dick advised that some signs have children's messages which may have a greater impact, although permission will be required to install these. The responses to the WBC speed management consultation were agreed.

Litter Pick - The Chairman advised that he would contact WBC to confirm that this may now be carried out.

Maintenance Review - The Clerk was asked to speak to District Councillor Alan Law again regarding the poor road surface at the entrance to Palmers Hill from the Aldworth Road, as WBC had not responded to the latest request for action.

 

9.     Planning Applications:

Planning Applications:

Updates -

20/00763 – Redwood, Burnt Hill: Demolition of existing house, garage and outbuildings. Erection of one new dwelling. Refused by WBC

20/01224 – The Larches, Burnt Hill (Yattendon Parish): Proposed porch. No comment submitted.

Planning Appeals:

Updates -

19/00077 Redwood, Burnt Hill: Demolition of existing house, garage and outbuildings. Erection of one new dwelling. Appeal dismissed by Planning Inspector.

 

10.   Open Spaces Maintenance Review:

Councillor Graham Light advised that he would discuss with ART the arrangements or re-opening the playground, including appropriate signage.

Graham will also raise the issue of any tree surgery or tree planting with ART at their next meeting.

 

11.   Community Infrastructure Levy:

The Clerk reminded Councillors that the Council had a balance of £4,496.50 to spend. Graham will raise the matter with ART again.

 

12.   Website Accessibility Statement:

Councillor Rita Butler confirmed that the website met the requirements and was fully up to date as regards Parish Council matters. The Clerk was asked to check the policy statement.

Rita also advised that nobody had volunteered to act as her deputy as regards website management. A document detailing the processes involved will be prepared and circulated to Councillors and the Clerk.

 

13.   Finance:

The Clerk had circulated his financial report prior to the meeting. He explained that the only savings from the budget that had been made to date were £15 on insurance and £125 on 2019's election expenses. He considered that there were adequate funds to meet any maintenance costs for this year.

Payments were authorised as follows:

P Thompson                                              £224.00 Clerk's net salary for June and July

P Thompson                                              £121.14 Clerk's expenses               

Scofell Landscapes Ltd                            £607.46 Grass cutting for May and June

HM Revenue & Customs                         £  84.00 PAYE on Clerk's salary, April to June 2020

It was agreed that donations under Section 137 should be made of £50 to Thames Valley Air Ambulance, £25 to Macmillan Cancer Support and £25 to Marie Curie South Region.

Annual Return -The Clerk confirmed that the auditors had acknowledged receipt of the Certificate of Exemption from audit for the year ended 31 March 2020. He also confirmed that all relevant documents had been posted onto the village website (www.ashampstead.net). The Notice of Public Rights had been placed on both the website and the main notice board. No requests for information had been received to date.

 

14.   Any Other Business: There was none.

 

15.   Date of Next Meeting: An Ordinary Meeting will convene at 7.00pm on Monday 7th September 2020

 

16.   Close of Meeting: There being no further business the meeting closed at 8.03pm

 

17.   Parishioners’ Question: There were none.

ASHAMPSTEAD PARISH COUNCIL

 

A Virtual Ordinary Meeting of the Parish Council
will be held via Zoom

on Monday 6th July 2020 at 7.00pm

 

The public may follow the meeting on Zoom (id 825 2805 0782 password 265903), but are not allowed to speak unless the Chairman adjourns the meeting for that purpose. Parishioners' questions will be taken after the Parish Council Meeting closes.

 

Agenda

1.     Apologies

2.     Declaration of Interests

3.     Minutes of the last Annual and Ordinary Parish Council meetings

4.     Matters Arising not covered in the agenda

5.     District Councillor’s Report

6.     Police Matters:

             AD to report

7.     Footpaths and Byways:

             Maintenance review

8.     Roads:

              Speeding in 30 mph limit

              WBC speed management consultation

              Litter pick                   

              Maintenance review

9.     Planning Applications:

        Updates:

              20/00763 - Redwood, Burnt Hill. Demolition of existing house, garage and
              outbuildings. Erection of one new dwelling.

              20/01224 - The Larches, Burnt Hill (Yattendon Parish). Proposed porch.

        Appeal:   
              19/00077 - Redwood, Burnt Hill. D
emolition of existing house, garage and
               outbuildings. Erection of one new dwelling.

10.   Open Spaces Maintenance Review:                                                     

               Playground

               Trees on Flowers Piece

11.   Community Infrastructure Levy Utilisation:

               Update

               Hand sanitising stations

12.   Website:

               Accessibility statement

13.   Finance:

               Financial report and payment authorisations

               Donation requests

               Annual Return 2020

14.   Any other business (only for discussion)

15.   Date of next Ordinary Meeting

16.   Parish Council meeting closes

17.   Parishioners’ question time

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To hire the Village Hall: please contact Trudi Butcher 

tel: 01635 579319

email: trudijbutcher@gmail.com

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