Ashampstead Parish Council

Agendas & Minutes of Ordinary & Annual Meetings June 2020 to May 2021

 

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ASHAMPSTEAD PARISH COUNCIL

  

A Virtual Ordinary Meeting of the Parish Council

will be held via Zoom

on Monday 2nd November 2020 at 7.00pm

 

The public may follow the meeting (id 85386249511 passcode 944872) but are not allowed to speak unless the Chairman adjourns the meeting for that purpose. Parishioners' questions will be taken after the Parish Council Meeting closes.

 

AGENDA

 

1.    Apologies

2.    Declaration of Interests

3.    Minutes of the last Ordinary Parish Council meeting

4.    Matters arising not covered in the agenda

5.    Minutes of the Extraordinary meeting held on 23 September 2020

6.    Minutes of the Extraordinary meeting held on 12 October 2020

7.    Lay-by at The Green

8.    District Councillor’s report

9.    Police Matters: 

            AD to report

10.  Footpaths and Byways:

            Maintenance review

11.  Roads:

             Litter pick                   

             Maintenance review

12.  Planning Applications:

              20/02119 – The Larches, Burnt Hill (Yattendon Parish): Single storey front extension.

              20/02408 – Crow Croft, Holly Lane: Installation of solar photovoltaic panels on south-

              east facing roof

13.  Planning Applications Updates:

              20/01857 - Blorenge Cottage, Holly Lane: Variation of condition 3 on application

              19/00934

              20/02001 - Redwood, Burnt Hill: Demolition of existing house, garage and

              outbuildings. Erection of 1 new house and detached open car port.

              20/02030 - Redwood, Burnt Hill: Householder application for side and rear extension,

              including associated improvements to parking and access.

14.  Open Spaces Maintenance Review:                                                    

              Playground

              Trees on Flowers Piece

15.  Community Infrastructure Levy Utilisation:

               Update

16.  Finance:

               Financial report and payment authorisations

               Donation requests

               Draft budget 2021/22

17.  Any other business (only for discussion)

18.  Date of next Ordinary Meeting

19.  Parish Council meeting closes

20.  Parishioners’ question time

ASHAMPSTEAD PARISH COUNCIL

 

Minutes of a Virtual Ordinary Meeting of the Parish Council

held on Monday 7th September 2020 at 7.00pm

 

Present: Councillors R Fisken (Chairman), A Dick, C Butler, R Butler, A Keeley and G Light           

 

In attendance: P Thompson (Clerk)

 

1.    Apologies: None

 

2.    Declaration of Interests: None

 

3.    Minutes:

The Minutes of the ordinary meeting held on 6th July 2020, which had been circulated, were approved and signed by the Chairman.

 

4.   Matters Arising Not Covered by the Agenda:

There were none.

5.    District Councillor's Report:

There was no report.

 

6.    Police Matters:

Councillor Alex Dick advised that, with harvest having been completed, there is a risk of hare coursing on the stubble. Any such activities should be reported to the police. He also advised that there were a number of cold calling scams which were targeted at the elderly. He advised that residents should keep an eye out for elderly or vulnerable neighbours.

 

7.    Footpaths and Byways:

Councillor Colin Butler confirmed that the fallen tree on Pinfold Lane was removed very quickly by the Estate.

Councillor Alex Dick advised that James Hole had been appointed as Managing Director of Yattendon Estate. It was agreed that Alex would invite him to the next ordinary meeting of the Council.

 

8.    Roads:

Speeding in 30mph limit and SID: The Clerk confirmed that a resident has volunteered to undertake the necessary SID training but, unfortunately, WBC had suspended courses due to the Covid epidemic. The Clerk will book a place once the courses are running again. He will also need to arrange insurance for the use of the equipment. Once the results are obtained from the SID, WBC will decide on what action should be taken to deter speeding. WBC advised that there was no charge for the use of the SID or training.

Litter pick: It was agreed that this would take place at 10.30am on Sunday 11th October 2020. The Chairman will put a notice in The Leaflet.

Maintenance Review: Whilst some parts of Palmers Hill have been marked for repair, the Clerk was concerned that the email received from WBC implied that the poor road surface close to the junction of Palmers Hill with the Aldworth Road did not meet the criteria for repair. It was agreed that the Clerk should forward the email to Councillors so that they could express their concerns individually Councillor Alex Dick confirmed that there had been at least one accident at this spot recently.

 

9.    Planning Applications:

Updates:

20/01224 – The Larches, Burnt Hill (Yattendon Parish): Proposed porch - Approved by WBC.

It was agreed that a planning meeting would take place at 6.00pm on Wednesday 23rd September to consider two applications which had recently been received.

 

10.   Open Spaces Maintenance Review:

Playground: Councillor Graham Light advised that ART were to meet on Monday 14th September at which time he would raise the question of any maintenance requirements.

Trees on Flowers Piece: No problems had been reported

 

11.   Community Infrastructure Levy:

The Clerk reminded Councillors that the Council had a balance of £4,496.50 to spend. The Chairman suggested that there may be room for an additional item of equipment in the playground rather than a complete revamp.

Councillor Alex Dick suggested that a flower meadow could be considered. The Clerk advised that the subject had been raised in the past but did not proceed as it was thought that the ground was too fertile for a meadow to succeed. 

Councillor Graham Light will raise these suggestions with ART.

 

12.   Website:

Website accessibility statement: Councillor Rita Butler had reviewed three examples of statements. It was agreed that the Council should use the one provided by the website host. Rita would post the statement onto the website, adding the Clerk's contact details.

Rita confirmed that a resident had volunteered to be her deputy. She would produce a guide as to the management of the website for both her deputy, fellow Councillors and the Clerk. 

 

13.   Finance:

The Clerk had circulated his financial report prior to the meeting. He explained that he had not added to the savings for this year although he thought that the maintenance budget may need to be largely carried forward. The figures were therefore very much in line with budget.

Payments were authorised as follows:              

Scofell Landscapes Ltd                             £607.46  Grass cutting for July and August

P Thompson                                               £227.25  Clerk's net salary for August and September

                                                                                      plus expenses of £3.25

HM Revenue & Customs                          £ 84.00    PAYE on Clerk's salary, July to September

An earlier payment of £215.28 to Safety Signs and Supplies for dispensers and sanitiser at the village hall had been approved by email. This will be funded by a member's bid from WBC by our District Councillor Alan Law.

Annual Return 2019/20: The Clerk confirmed that no requests for information had been received from residents in response to the notice of public rights.

 

14.   Any Other Business:

There was none.

 

15.   Next Meeting:

The next meeting will convene at 7.00pm on Monday 2nd November 2020.

 

16.   Parish Council Meeting closed at 8.10pm

 

17.   Parishioners' Questions:

There were none.

ASHAMPSTEAD PARISH COUNCIL

  

A Virtual Ordinary Meeting of the Parish Council

will be held via Zoom

on Monday 7th September 2020 at 7.00pm

 

The public may follow the meeting (id 896 4566 4377  password 910832 ) but are not allowed to speak unless the Chairman adjourns the meeting for that purpose. Parishioners' questions will be taken after the Parish Council Meeting closes.

 

AGENDA

 

1.   Apologies

2.   Declaration of Interests

3.   Minutes of the last and Ordinary Parish Council meeting

4.   Matters arising not covered in the agenda

5.   District Councillor’s report

6.   Police Matters:

          AD to report

7.   Footpaths and Byways:

          Maintenance review

8.   Roads:

          Speeding in 30mph limit and SID

          Litter pick                   

      Maintenance review

9.   Planning Applications:

          Updates:

          20/01224 – The Larches, Burnt Hill (Yattendon Parish): Proposed porch

10.  Open Spaces Maintenance Review:                                                    

          Playground

          Trees on Flowers Piece

11.   Community Infrastructure Levy Utilisation:

           Update

12.   Website:

           Accessibility statement

13.   Finance:

           Financial report and payment authorisations

           Donation requests

           Annual Return 2020

14.   Any Other Business (only for discussion)

15.   Date of next Ordinary Meeting

16.   Parish Council Meeting closes

17.   Parishioners’ Questions

ASHAMPSTEAD PARISH COUNCIL

 

Minutes of a Virtual Ordinary Meeting of the Parish Council

held on Monday 6th July 2020 at 7.00pm

 

Present: Councillors R Fisken (Chairman), A Dick, C Butler, R Butler, A Keeley and G Light            

  

In attendance: P Thompson (Clerk)

 

1.     Apologies: None

 

2.     Declaration of Interests: None

 

3.     Minutes of Previous Meetings:

The Minutes of the Annual Meeting and those of the Ordinary Meeting, both held on 19 May 2019, were approved and signed by the Chairman.

 

4.     Matters Arising Not Covered in the Agenda: There were none.

 

5.     District Councillor's Report:  No report available.

 

6.     Police Matters:

Councillor Alex Dick advised that he had nothing to report.

 

7.     Footpaths and Byways:

Councillor Colin Butler confirmed that he had nothing to report.

The Chairman advised that, following his contact with Thames Water regarding the fouling of the Chalk Path, the company were endeavouring to clear a blockage and put a camera down on the morning of this meeting. The Chairman will keep Councillors informed of any further actions in this matter.

 

8.     Roads:

Speeding - The Clerk was asked to contact WBC again regarding the problem of speeding within the 30mph limit. It was suggested that a temporary speed indicator device should be installed in mid September. The Clerk was asked to obtain details of any costs involved. Councillor Alex Dick advised that some signs have children's messages which may have a greater impact, although permission will be required to install these. The responses to the WBC speed management consultation were agreed.

Litter Pick - The Chairman advised that he would contact WBC to confirm that this may now be carried out.

Maintenance Review - The Clerk was asked to speak to District Councillor Alan Law again regarding the poor road surface at the entrance to Palmers Hill from the Aldworth Road, as WBC had not responded to the latest request for action.

 

9.     Planning Applications:

Planning Applications:

Updates -

20/00763 – Redwood, Burnt Hill: Demolition of existing house, garage and outbuildings. Erection of one new dwelling. Refused by WBC

20/01224 – The Larches, Burnt Hill (Yattendon Parish): Proposed porch. No comment submitted.

Planning Appeals:

Updates -

19/00077 Redwood, Burnt Hill: Demolition of existing house, garage and outbuildings. Erection of one new dwelling. Appeal dismissed by Planning Inspector.

 

10.   Open Spaces Maintenance Review:

Councillor Graham Light advised that he would discuss with ART the arrangements or re-opening the playground, including appropriate signage.

Graham will also raise the issue of any tree surgery or tree planting with ART at their next meeting.

 

11.   Community Infrastructure Levy:

The Clerk reminded Councillors that the Council had a balance of £4,496.50 to spend. Graham will raise the matter with ART again.

 

12.   Website Accessibility Statement:

Councillor Rita Butler confirmed that the website met the requirements and was fully up to date as regards Parish Council matters. The Clerk was asked to check the policy statement.

Rita also advised that nobody had volunteered to act as her deputy as regards website management. A document detailing the processes involved will be prepared and circulated to Councillors and the Clerk.

 

13.   Finance:

The Clerk had circulated his financial report prior to the meeting. He explained that the only savings from the budget that had been made to date were £15 on insurance and £125 on 2019's election expenses. He considered that there were adequate funds to meet any maintenance costs for this year.

Payments were authorised as follows:

P Thompson                                              £224.00 Clerk's net salary for June and July

P Thompson                                              £121.14 Clerk's expenses               

Scofell Landscapes Ltd                            £607.46 Grass cutting for May and June

HM Revenue & Customs                         £  84.00 PAYE on Clerk's salary, April to June 2020

It was agreed that donations under Section 137 should be made of £50 to Thames Valley Air Ambulance, £25 to Macmillan Cancer Support and £25 to Marie Curie South Region.

Annual Return -The Clerk confirmed that the auditors had acknowledged receipt of the Certificate of Exemption from audit for the year ended 31 March 2020. He also confirmed that all relevant documents had been posted onto the village website (www.ashampstead.net). The Notice of Public Rights had been placed on both the website and the main notice board. No requests for information had been received to date.

 

14.   Any Other Business: There was none.

 

15.   Date of Next Meeting: An Ordinary Meeting will convene at 7.00pm on Monday 7th September 2020

 

16.   Close of Meeting: There being no further business the meeting closed at 8.03pm

 

17.   Parishioners’ Question: There were none.

ASHAMPSTEAD PARISH COUNCIL

 

A Virtual Ordinary Meeting of the Parish Council
will be held via Zoom

on Monday 6th July 2020 at 7.00pm

 

The public may follow the meeting on Zoom (id 825 2805 0782 password 265903), but are not allowed to speak unless the Chairman adjourns the meeting for that purpose. Parishioners' questions will be taken after the Parish Council Meeting closes.

 

Agenda

1.     Apologies

2.     Declaration of Interests

3.     Minutes of the last Annual and Ordinary Parish Council meetings

4.     Matters Arising not covered in the agenda

5.     District Councillor’s Report

6.     Police Matters:

             AD to report

7.     Footpaths and Byways:

             Maintenance review

8.     Roads:

              Speeding in 30 mph limit

              WBC speed management consultation

              Litter pick                   

              Maintenance review

9.     Planning Applications:

        Updates:

              20/00763 - Redwood, Burnt Hill. Demolition of existing house, garage and
              outbuildings. Erection of one new dwelling.

              20/01224 - The Larches, Burnt Hill (Yattendon Parish). Proposed porch.

        Appeal:   
              19/00077 - Redwood, Burnt Hill. D
emolition of existing house, garage and
               outbuildings. Erection of one new dwelling.

10.   Open Spaces Maintenance Review:                                                     

               Playground

               Trees on Flowers Piece

11.   Community Infrastructure Levy Utilisation:

               Update

               Hand sanitising stations

12.   Website:

               Accessibility statement

13.   Finance:

               Financial report and payment authorisations

               Donation requests

               Annual Return 2020

14.   Any other business (only for discussion)

15.   Date of next Ordinary Meeting

16.   Parish Council meeting closes

17.   Parishioners’ question time

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