Ashampstead Parish Council

Agendas & Minutes of Ordinary & Extraordinary Meetings 1st April 2022 to 31st March 2023 and the Annual Meetings held in May 23.

 

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ASHAMPSTEAD PARISH COUNCIL

  

Minutes of an Ordinary Meeting of the Parish Council

held in the Jubilee Hall on
Monday 7th November 2022 at 7.00pm

 

Present: Councillors R Fisken (Chairman), C Butler and G Light          

 

In attendance: Paul Thompson (Clerk) and 3 Parishioners

 

1.     Apologies: Councillors Alex Dick, Tony Keeley and Rita Butler

 

2.     Declaration of Interests:
The Clerk confirmed that the Councillors present held dispensations to discuss the draft budget for 2023/24 under item 13 of the agenda.

 

3.     Minutes:

The Minutes of the last Ordinary Meeting, held on 5th September 2022, were approved and signed by the Chairman.

 

4.     Matters Arising Not Covered in the Agenda:

The Chairman reported that there had been positive feedback on the defibrillator training course. Those present were very impressed with the trainer.  

 

5.     District Councillor's Report:

None received.

 

6.     Police Matters:

The Chairman reported the break in on a car at the recreation ground which was thought to be an attempt to steal valuables from inside. The advice therefore is not to leave any valuables in an unattended vehicle.

Councillor Alex Dick had advised prior to the meeting that he will provide a report once he was well enough to do so.

 

7.     Footpaths and Byways:

Councillor Colin Butler confirmed that he had nothing to report.

 

8.     Roads:

The Clerk was asked to check the road surface on Palmers Hill as it was thought that there was one pothole that may need reporting to WBC.

 

9.     Planning:

Application Updates:

22/01287 - Walnut Tree Cottage, Ashampstead Common: Construction of new garage. Refused by WBC.

22/01437  - The Grain Store, Wyld Court Farm:  Change of use to B8 storage.  Approved by WBC.

 

10.    Open Spaces:

Parking at The Green:  The Clerk was asked to report the matter to the Estate in accordance with the terms of the lease and to ask whether hedging would be permitted alongside the road to discourage vehicles from driving onto the green. Separate legal advice would be sought in order to ensure that we do not breach any conditions of the lease.

Cherry tree by the Millennium Cross:  The Clerk was asked to chase WBC for a response to our request for its removal.

Waste bins:  WBC has advised that the new contract for emptying dog waste bins would increase to £177 per annum for each bin. Other Councils had reported that outside contractors would charge more. As there will be weekly collections, it was agreed that the bin near the playground would be removed. It was agreed the litter bin within the playground should be kept for the time being although the cost for emptying it will increase to £136.    

Playground:  Councillor Graham Light confirmed that ART were considering the removal of the fence and not replacing it. This would allow more to be spent on new equipment. ART

were continuing to  raise monies via The Good Exchange.

Trees on Flowers Piece:  Graham advised that ART were now meeting the cost of tree surgery. The Clerk advised that if the maintenance reserve was no longer required for this purpose, the Council could consider using it to replace playground equipment.

 

11.    Community Infrastructure Levy Reserve:

Update:  The Clerk confirmed that £7,151.05 is currently held but that this must be spent by October 2024. This has largely been earmarked for the playground project.

Goal post replacement:  Councillor Graham Light confirmed that he will obtain quotes for new goal posts as the existing ones were beyond repair.

 

12.    Website Advertising Policy:

It was agreed that no advertising would be allowed on the Parish Council website.

 

13.    Finance:

The Clerk presented his report for the year to date and explained that he has not assumed any savings from budget at this stage as it is intended that part of the maintenance budget will be used for playground improvements.   

Payments were authorised for the following:

Grass cutting for two months                                     £619.60

Clerk's net salary and expenses for two months    £235.76

Mapping software:  It was agreed that we should continue with this for another year.

Donation requests: It was agreed that a donation of £30 would be made to Sue Ryder re The Duchess of Kent Hospice. This had been included in the budget for the current year.

Budget 2023/24:  The Clerk presented his initial draft, restricting the increase in the precept to 2%. This indicated that there would be a deficit of £732 against an anticipated surplus of £610 for the current year. He explained that the figures were more uncertain for that year as we need to obtain quotations for grass cutting at the recreation ground and the green. Councillors would consider various options to reduce costs where possible. We must also assume that an election will be held in May 2023.

 

14.    Any Other Business:

There was none.

 

15.    Date of the Next Meeting:

The next ordinary meeting will convene at 7.00pm on Monday 9th January 2023.

16.    The meeting closed at 8.34pm

 

17.    Parishioners' Questions:

There were none.

ASHAMPSTEAD PARISH COUNCIL

 

An Ordinary Meeting of the Parish Council
will be held in the Jubilee Hall

on Monday 7th November 2022 at 7.00pm

AGENDA

 

1.     Apologies: Councillor Rita Butler

 

2.     Declaration of Interests

 

3.     Minutes of the Parish Council Meeting held on 5th September 2022

 

4.     Matters Arising Not Covered in the Agenda

 

5.     District Councillor’s Report

 

6.     Police Matters:

           AD to report

 

7.     Footpaths and Byways:

           Maintenance review

 

8.     Roads:

           Maintenance review

 

9.     Planning Applications:
            Updates:

            22/01287 - Walnut Tree Cottage, Ashampstead Common: Construction of new
            garage.

            22/01437 - The Grain Store, Wyld Court Farm (as adjacent parish): Change of use
            to B8 storage.

  

10.    Open Spaces Review:

            Parking at The Green  

            Cherry tree by Millennium Cross

            Waste bins                                                

            Playground

            Trees on Flowers Piece

 

11.    Community Infrastructure Levy Utilisation:    

             Update

             Goal post replacement                                                       

 

12.   Website:

             Advertising policy

 

13.    Finance:

             Financial report and payment authorisations

             Mapping software (parish online)

             Donation requests

             Draft budget 2023/24

  

14.   Any Other Business (only for discussion)

 

15.   Date of Next Ordinary Meeting

 

16.   Parish Council Meeting Closes

 

17.   Parishioners’ Question Time

ASHAMPSTEAD PARISH COUNCIL

  

Minutes of an Ordinary Meeting of the Parish Council

held in the Jubilee Hall on Monday 5th September 2022 at 7.00pm

 

Present: Councillors R Fisken (Chairman), C Butler, A Keeley, R Butler and G Light          

 

In attendance: Paul Thompson (Clerk) and District Councillor Alan Law

 

1.     Apologies: Councillor Alex Dick

 

2.     Declaration of Interests: None

 

3.     Minutes:

The Minutes of the last Ordinary Meeting, held on 4th July 2022, were approved and signed by the Chairman.

 

4.     Matter Arising Not Covered in the Agenda: There were none.

 

5.     District Councillor's Report:

District Councillor Alan Law was pleased to report that there had been a significant increase in library services in recent months. In addition, parks in Newbury and Calcot had been given Green Flag awards. It has been established that West Berkshire now has a population of 166,400 in 66,000 households. The main concern for the District Council is that there has been an increase of 20% in the over 65s, This has put considerable pressure on the social care budget.   

 

6.     Police Matters:

Councillor Alex Dick had advised prior to the meeting that he had nothing to report.

 

7.     Footpaths and Byways:

Councillor Colin Butler confirmed that he had nothing to report.

 

8.     Roads:

Highways winter service plan: It was noted that the B4009, Aldworth Road and Yattendon Lane were the only parish roads included in West Berkshire Council’s snow clearance and primary treatment routes. Roads through and within the main village will qualify for secondary treatment only. This is similar to the plan for previous years. Salt bins are available on Noakes Hill, Palmers Hill and Pykes Hill to help clear those particular roads. The Clerk was asked to check salt levels.

Maintenance review: Notices had been put up concerning road closures for the repairs to

Palmers Hill, Holly Lane and Noakes Hill. Councillor Rita Butler advised that she had put the details on the website. The Chairman advised that he had contacted WBC regarding the poor information provided in connection with the 4 day closure of the B4009 from Hermitage to Streatley. The Clerk advised that he had received a response shortly before the meeting which indicated that the work of clearing gullies would have separate phases over the 4 days. Sections of the road would therefore only be closed for one day at a time. The Chairman will issue details to residents via the local WhatsApp group .

 

9.     Open Spaces:

Parking at The Green: It was agreed that the Chairman and the Clerk should talk to residents regarding regular parking on the green which may be contrary to the terms of the Parish Council's lease with the Estate. The layby was created for visitor parking and also to provide a passing point on that narrow road.

Maintenance review: Councillor Graham Light confirmed that ART were considering the removal of the fence and the bench which are in a poor state of repair. A decision will then be made as to how best to improve the playground from the overall funds available. The District Councillor advised that he may be able to help the project through a 'member's bid' to WBC. This is likely to be available in February 2023.   

 

10.    Planning:

Updates:

22/01287 - Walnut Tree Cottage, Ashampstead Common: Construction of new garage. Awaiting decision from WBC.

22/01437 - The Grain Store, Wyld Court Farm:  Change of use to B8 storage. Awaiting decision from WBC.

 

11.    Community Infrastructure Levy Reserve:

Update: The Clerk confirmed that £7,151.05 is currently held but that this must be spent by October 2024. This has been earmarked for the playground project. Councillor Graham Light confirmed that he was currently obtaining quotations to replace equipment and fencing.

 

12.    Defibrillator Training:

The Chairman confirmed that there were 12 residents to attend the course on 28th September.

 

13.    Finance:

The Clerk presented his report for the year to date and explained that he has not assumed any savings from budget at this stage as it is intended that part of the maintenance budget will be used for playground improvements.   

Payments were authorised for the following:

Grass cutting for two months                                    £619.60

Clerk's net salary and expenses for two months    £237.80

PAYE on Clerk's salary for three months                  £  88.00

Donation requests: It was agreed that no further donations would be made as the remaining budget was committed to charities which benefit residents.

Annual Return 2021/22: The Clerk confirmed that no requests for information had been received from residents in response to the notice of public rights.

 

14.    Any Other Business:

The Clerk advised Councillors that the SAAA were to appoint external auditors for local authorities for the next 5 year term. There was little point in appointing our own auditors as the parish council is currently exempt from an external audit as its annual income or expenditure is below £25,000. The External Auditors may, however, deal with any enquiries from residents regarding the annual return.

The Clerk was asked to write to the Estate to thank them for the work on the trees in Dog Lane which has greatly improved their appearance and also for cutting the grass on some footpaths and byways.

 

15.    Date of the Next Meeting:

The next ordinary meeting would convene at 7.00pm on Monday 7th November 2022.

 

16.    There being no further business the meeting closed at 7.58pm

 

17.    Parishioners' Questions. There were none.

ASHAMPSTEAD PARISH COUNCIL

 

An Ordinary Meeting of the Parish Council
will be held in the Jubilee Hall

on Monday 5th September 2022 at 7.00pm

 

AGENDA

 

1.     Apologies

 

2.     Declaration of Interests

 

3.     Minutes of the Parish Council Meeting held on 4th July 2022

 

4.     Matters Arising Not Covered in the Agenda

 

5.     District Councillor's Report

 

6.     Police Matters:

         Update

 

7.     Footpaths and Byways:

         Maintenance review

             

8.     Roads:

        Highways winter service plan

        Maintenance review

 

9.     Open Spaces:

        Parking at The Green

        Maintenance review (bench and overhanging branches at the playground)                   

 

10.    Planning:

         Updates:

         22/01287 - Walnut Tree Cottage, Ashampstead Common: Construction of new garage.

         22/01437 - The Grain Store, Wyld Court Farm (as adjacent parish): Change of use to B8
         storage.

 

11.    CIL Reserve:
          Update:

          fence, climbing frame and bench at the playground

 

12.    Defibrillator Training

 

13.    Finance: 

          Report and payment authorisations

          Donation requests

          Annual Return 2022                                   

 

14.    Any Other Business (only for discussion)

 

15.    Meeting Closes, Date of Next Meeting

 

16.    Parishioners' Questions

ASHAMPSTEAD PARISH COUNCIL

 

Minutes of an Ordinary Meeting of the Parish Council
held in the Jubilee Hall on Monday 4th July 2022 at 7.00pm


Present: Councillors R Fisken (Chairman), A Dick, C Butler, R Butler and G Light          

 

In attendance: Paul Thompson (Clerk)

 

1.     Apologies: Councillor Anthony Keeley

 

2.     Declaration of Interests: None

 

3.     Minutes:

The Minutes of the Annual Meeting and the last Ordinary Meeting, held on 16th May 2022, were approved and signed by the Chairman.

4.     Matters Arising Not Covered in the Agenda: There were none.

 

5.     District Councillor's Report: None received.

 

6.     Police Matters:

Councillor Alex Dick advised that there were concerns regarding theft of keyless cars. It was suggested that key devices should be kept in a metal box to prevent signal being accessed by thieves nearby.

 

7.     Footpaths and Byways:

Councillor Colin Butler confirmed that he had nothing to report.

Ashampstead Common notice board: Councillors recorded their thanks to Mr Mike Lawson for his excellent repair of the notice board. They agreed that a donation should be made to The Trussell Trust, nominated by Mr Lawson, in recognition of his efforts.

 

8.     Roads:

Maintenance review - The Clerk was asked to write to West Berkshire Council regarding the poor road surface and other issues on Palmers Hill, Holly Lane and Noakes Hill.

 

9.     Open Spaces:

Maintenance Review - Councillor Graham Light confirmed that ART had met the cost of removing two trees on the recreation ground. No further work was expected to be required at the present time.

 

10.   District Parish Conference:

The Chairman advised that he had attended the event and that the principal matters discussed were as follows:

West Berkshire Council is moving forward with an environmental agenda and is giving it high priority. WBC declared a climate emergency in 2019 and aims for its operations to be 'carbon-zero' by 2030. They plan to commit £22m from their capital budget to environmental expenditure.

WBC aim to offer grants to about 120-130 households as part of a 'sustainable warmth' programme. This would involve funding for better insulation and more efficient boilers, amongst other things.  

The environmental policies of large landowners such as Yattendon Estates will play an important part in determining what happens in individual parishes so it is important that Parish and Town Councils are in touch with their local landowners about this.

In future, all planning applications will be closely scrutinised for details of the energy consumption and energy efficiency of the proposed development.  They plan to ask the Department for Business, Energy and Industrial Strategy for guidance on how they (WBC) can include greater efficiency and carbon reduction in their local plan.

WBC intends to discuss with Parish and Town councils the possibility of developing alternative energy sources to be used by small communities, for example heat pumps that could serve several properties.

 

11.    Planning:

Applications -
22/01287 - Walnut Tree Cottage, Ashampstead Common: Construction of new garage. The Councillors unanimously agreed that an objection should be submitted due to the height of the building and the windows in the roof which were deemed unnecessary for the stated use. If granted, a condition ought to be applied such that the garage could not be occupied other than for purposes ancillary/incidental to the residential use of the cottage.

22/01437 - The Grain Store, Wyld Court Farm: Change of use to B8 storage. The Councillors unanimously agreed that an objection should be submitted due to its impact on highways. It is suggested that the reported traffic movements for existing use were exaggerated, having regard to the number of harvests and total contents of the store. In addition much of the existing traffic would be very localised and some on farm. The proposed use would have a much greater impact on other local roads which in some cases are partially single track, as with roads through Ashampstead. Whilst signage advises that such roads are unsuitable for HGVs, it will not stop their use when drivers are relying on satnavs to travel to/from Reading or east on the M4.

The Clerk was asked to submit the observations to WBC.

Updates -

22/00265/CERTE - Walnut Tree Cottage, Ashampstead Common: Use of land as domestic curtilage incidental to the property.  Granted by WBC.

22/00480 - Redwood, Burnt Hill: Erection of 3 bay frontage carport.  Refused by WBC.

 

12.    Community Infrastructure Levy Reserve:

Update - The Clerk confirmed that £7,151.05 is currently held but that this must be spent by October 2024.

Councillor Graham Light advised that ART were obtaining quotations for a new fence and possibly a new climbing frame. The Clerk suggested that the saving on the Platinum Jubilee celebrations could be allocated to such improvements together with part of the maintenance reserve, although this would restrict any other expenditure on Flowers Piece.

 

13.    Defibrillator Training:

The Clerk was asked to obtain potential dates for a second training course.

The Chairman will register the defibrillator on the national database so that its whereabouts can be advised in the event of a local emergency call. 

 

14.    Platinum Jubilee Celebrations:

Councillor Graham Light confirmed that the event had been well supported despite the disappointing weather.

 

15.    Finance:

The Clerk presented his report for the year to date and explained that he had moved the savings on the Platinum Jubilee to the Flowers Piece maintenance budget for now, pending a decision on playground improvements.   

Payments were authorised for the following:

Clerk's net salary                                £234.40

Clerk's expenses                                 £  86.57

Grass cutting                                       £619.60

PAYE on Clerk's salary                       £   87.80

Payments had been authorised prior to the meeting for the following:

Jubilee celebrations                         £1,133.99

Materials for notice board repair  £   135.66

 

It was agreed that donations under Section 137 should also be made of £50 to Thames Valley Air Ambulance, £25 to Macmillan Cancer Support, £25 to Marie Curie South Region and £50 to The Trussell Trust.       

 

16.    Any Other Business:

Councillor Rita Butler advised that she was currently preparing instructions for the management of the new website.

 

17.    Date of the Next Meeting:

The next Ordinary Meeting would convene at 7.00pm on 5th September 2022.

There being no further business the meeting closed at 8.13pm

18.    Parishioners' Questions:  There were none

ASHAMPSTEAD PARISH COUNCIL

  

An Ordinary Meeting of the Parish Council
will be held in the Jubilee Hall on Monday 4th July 2022 at 7.00pm

 

AGENDA

 

1.           Apologies

2.           Declaration of Interests

3.           Minutes of the last Annual and Ordinary Parish Council Meetings held on 16th May 2022

4.           Matters Arising Not Covered in the Agenda

5.           District Councillor's Report

6.           Police Matters:

              Update

7.           Footpaths and Byways:

              Maintenance review

              Ashampstead Common notice board

8.           Roads:

              Maintenance review
9.           Open Spaces:

              Maintenance review

10.         District Parish Conference:

              Chairman to report on WBCs plan for environmental protection

11.         Planning:
              Applications

              22/01287 - Walnut Tree Cottage, Ashampstead Common: Construction of new garage.

              Updates

              22/00265/CERTE - Walnut Tree Cottage, Ashampstead Common: Use of land as domestic
              curtilage incidental to property.

              22/00480 - Redwood, Burnt Hill: Erection of 3 bay frontage carport.

12.         CIL Reserve:
              Update

13.         Defibrillator Training

14.         Jubilee Celebrations:

              Report

15.         Finance: 

              Payment authorisations
              Donation requests

              Annual Return 2022                                   

16.        Any Other Business (only for discussion)

17.        Meeting Closes, Date of Next Meeting

18.        Parishioners' Question Time

ASHAMPSTEAD PARISH COUNCIL

 

Minutes of an Ordinary Meeting of the Parish Council

held in the Jubilee Hall on Monday 16th May 2022 at 7.08pm

 

Present: Councillors R Fisken (Chairman), A Dick, C Butler, A Keeley, R Butler and G Light          

 

In attendance: Paul Thompson (Clerk) and one parishioner

 

1.     Apologies: None

 

2.     Declaration of Interests: None

 

3.     Police Matters:

Councillor Alex Dick advised that he had nothing to report.

 

4.     Footpaths and Byways:

Councillor Colin Butler confirmed that he had nothing to report.

Councillors were pleased that the water leak on footpath 21 had been repaired following the report to the Estate.

 

5.     Roads:

Maintenance review: Nothing reported but Councillor Alex Dick confirmed that the poor surface on part of Palmers Hill had finally been repaired.

 

6.     Open Spaces Review:

Assets of community value: The suggestion that the Green and the recreation ground should be declared as 'assets of community value' was considered by the Council. The Clerk advised that The Green is subject to a 50 year lease from September 2006 at a rent of a peppercorn between the Estate and the Parish Council. It was agreed it was not necessary to register it as an asset of community value with the lease having such a long period unexpired.

The Clerk advised that the recreation ground and village hall are effectively owned by the community through Ashampstead Recreational Trust, a registered charity. The Trust is managed in accordance with a Scheme approved by the Charity Commission. Under the scheme, only the village hall can be sold if there are insufficient funds to maintain it. Any proceeds would be retained by the Trust. The Councillors agreed that no action was necessary.

Maintenance review: The Clerk was asked to establish whether the notice board at Ashampstead Common was irreparable. If so, it was agreed that a replacement should be purchased.

 

7.     Planning:
Updates:

22/00265/CERTE - Walnut Tree Cottage, Ashampstead Common: Use of land as domestic curtilage incidental to the property.  Awaiting a decision from WBC.

22/00394/FULD Section 73A - Redwood, Burnt Hill: Variation of Condition 2 of previously approved planning application 20/02001 (additional 3 bay car port).  Withdrawn.

22/00478 - Hilltop, Palmers Hill, Ashampstead:  Gazebo.  Approved by WBC

22/00480 - Redwood, Burnt Hill: Erection of 3 bay frontage carport at. Awaiting a decision from WBC.  

 

8.     Community Infrastructure Levy Reserve:

Update: The Clerk confirmed that £2,095.82, net of VAT, had recently been spent on 3 picnic tables and a marquee. However, a further sum of £2,812.25 had been received. The balance now held has thus increased to £7,151.05.

Councillor Graham Light advised that ART may wish the Parish Council to replace and enlarge the fence surrounding the playground or to replace the climbing frame.

 

9.     Defibrillator Training:

The Chairman reported that about twelve residents had attended the course, which also covered basic life support. They provided very positive feedback. It was agreed that the cost would be met from the Jubilee celebrations budget. It was agreed that a further course would be of benefit to the community.

 

10.    Platinum Jubilee Celebrations:

ART had confirmed that appropriate insurance cover is held and that risk management advice would be given to volunteers.

The Clerk was asked to purchase a megaphone for the event.

 

11.    Complaint From Resident:  

It was agreed that the Chairman would issue the agreed response on behalf of the Council.

 

12.    Finance:

Payments were authorised for the following:

Grass cutting                               £619.60

Clerk's net salary                        £234.40

Clerk's expenses                         £ 88.06

Insurance                                     £159.02

2 Subscriptions                           £126.50

Jubilee expenses                         £ 14.29

Data protection registration     £ 35.00

Payments had been authorised prior to the meeting for the following:

3 Picnic tables                          £1,620.00

Marquee                                      £894.98

Defibrillator training                  £250.00

 

It was agreed that donations under Section 137 should also be made of £250 to Ashampstead PCC, £60 to Pangbourne & District Volunteer Centre, £25 to West Berkshire Citizens Advice Bureau and £30 to Berkshire Vision.    

 

13.    Any Other Business:

It was agreed that no member's bid would be requested via our District Councillor.

 

14.    Date of the Next Meeting:

The next ordinary meeting would convene at 7.00pm on Monday 4th July 2022.

 

15.    There being no further business the meeting closed at 8.07pm

ASHAMPSTEAD PARISH COUNCIL

  

An Ordinary Meeting of the Parish Council

will be held in the Jubilee Hall on Monday 16th May 2022 at 7.00pm

following the Annual Parish Council Meeting

  

Agenda

1.      Apologies
2.      Declaration of Interests

3.      Police Matters:

         Update

4.      Footpaths and Byways:

         Maintenance review

5.      Roads:

         Maintenance review
6.      Open Spaces:

         Assets of community value

         Maintenance review

7.      Planning Applications:

         Updates:

         22/00265/CERTE - Walnut Tree Cottage, Ashampstead Common: Use of land as domestic
        curtilage incidental to the property.

         22/00394/FULD Section 73A - Redwood, Burnt Hill: Variation of Condition 2 of previously
        approved planning application 20/02001 (additional 3 bay carport).

         22/00478 - Hilltop, Palmers Hill, Ashampstead: Gazebo

         22/00480 - Redwood, Burnt Hill: Erection of 3 bay frontage carport.

8.      CIL Reserve:
         Update

9.      Defibrillator Training

10.    Jubilee Celebrations

11.    Complaint from Resident

12.    Finance: 

         Payment authorisations

         Donation requests                                   

13.    Any Other Business (only for discussion)

14.    Meeting closes, date of next Meeting