ART Meetings & Minutes

A.R.T.

Minutes of the Annual General Meeting for the year 01 July 2023 to 30 June 2024

Annual General Meeting of the Ashampstead Recreational Trust

held on 8th July 2024 at the Ashampstead Village Hall at 7.00pm

MINUTES

Present: John George (chair), Caroline Butler, Trudi Butcher, Graham Light, Grant Tuff,
Paula Walton, Emma Goodman, James Bartlett and Helen Bartlett

1. Apologies: James Hole

2. It was confirmed that the notice of the meeting had been published prior to the meeting date.

3. Minutes of the Previous Annual General Meeting:
These were approved by the Trustees and signed by the Chairman

4. Treasurer’s Report and Accounts for the Year Ended 31st March 2024:

The accounts will be audited soon.

Total receipts during the year were £9,115, broken down as follows;

. Hire of the village hall - £990,

. Pub Nights - £1,765,

. Cookbook and notelet sales - £115,

. Quiz Night - £1,086,

. Bonfire Event £ 2,053,

. Greenham Common Trust donation - £650,

. Other donations - £20,

. Bank interest - £767

. Dividends - £1,669

Payments were as follows:

. Hall refurbishment and maintenance - £10,173

. Rates and water - £252

. Electricity - £1,746

. Licences - £225

. Bonfire costs - £2,048 (the overall profit for the event was £5)

. Insurance - £1,101

. Sundry Expenses - £1,130.

This means that ART incurred an overall loss of £7,560.

There were fewer fundraising events this year. We incurred extraordinary expenses of £4,020 to crown trees on Flower’s Piece and £1,234 to replace the kitchen door in the hall.

The M&G Charifund Units went down by £526 and the COIF Charities Investment Fund Units

went up by £2,529. The cash on deposit is the same as last year (£3,290) and ART has £4,992

cash in the bank.

5. Chairman’s Report:

John took over as Chairman from Les Billing on the 24th July 2023. At the same meeting, Grant, Emma, Helen and Paula became Trustees.

John informed the meeting that ART has made numerous improvements to the hall, including replacing the kitchen door, renewing the electrics, mending the floor and setting up the dehumidifier. He suggested that the kitchen meter cupboard needs painting and the mould in the main hall needs sorting. He proposed setting up a to-do list.

The children’s playground has been upgraded with a wooden ship. ART is still trying to raise money for the next two phases. Loyalty cards have been introduced on Pub Nights, bringing more people to the events. More people need to be recruited to help with outside work, as it is not easy to get volunteers. He proposed drawing up a register of people and how they might help.

The Bonfire Night Event last December had been very cold, so people did not stay around for long; thus the bar profits were down, resulting in a mere £5.00 profit for the whole event. As it was a lot of work to set up and the fireworks were very expensive, it was decided not to hold a Bonfire Event this year.

6. Appointment of Committee of Management:

After many years on ART, Caroline and Trudi informed the committee that they were stepping down.

The Committee of Management was decided as follows:

Chairman - John George – proposed by Paula, seconded by Graham

Treasurer - James Bartlett – proposed by Graham, seconded by Paula

Secretary - Graham Light – proposed by Emma, seconded by Grant

Trustees – Grant Tuff

Paula Walton

Emma Goodman – Minutes Secretary

Ex Officio for Lord Illiffe – James Hole

PC Representative - Graham Light

7. Declaration of Acceptance of Members:

This will be signed by all Trustees at the next meeting.

8. AOB – there was none

The meeting ended at 7.45pm

A.R.T.

Notes from Ordinary Meetings & Minutes of Annual General Meeting 01 July 2023 to 30 June 2024

Meeting of the Ashampstead Recreational Trust

held in Ashampstead Village Hall
on 5th February 2024 at 7.30pm

MINUTES

Present: John George (chair), Emma Goodman, Graham Light, Paula Walton, Grant Tuff,
Caroline Butler and Trudi Butcher

Member of the public present: Helen Bartlett

1. Apologies for Absence: James Bartlett and James Hole

2. Minutes of the Previous Meeting
These were approved and signed.

3. Matters Arising

Asbestos Register - ART will check through old minutes to locate the whereabouts of any asbestos in the village hall to produce a schedule to show future contractors where it is.

4. Village Pub Nights

Owing to the lack of customers at the beginning of last week’s Pub Night, it was decided that the event will revert to opening at 7pm during winter months and open earlier at 6pm from May onwards. Each Pub Night will continue to finish at 10pm.

5. ART Finances

As the Treasurer was unable to attend the meeting, this will be deferred to the next meeting.

6. Playground Update

Phase I has been completed and children have already been playing on the new ship.

Now that Phase I has been completed, the village needs to start raising money for Phase II. ART will look at available grants push the JustGiving page on the Ashampstead WhatsApp page to get donations from village residents.

Phase II might need planning permission and ART needs to check with West Berks Council.

7. Quiz Update

The quiz, held on the 13th January, was very successful and made a profit of £647. A future quiz would be better held in April when people were not distracted by Christmas and there was an entry in the Leaflet to remind people to buy their tickets. The profits of the raffle went to Berkshire Women’s Aid.

8. Possible Future Events – All need further discussion

Midsummer Jamboree - summer event, possibly in June, with food stalls, entertainment and games.

Open Gardens 2025 - to be discussed further after the summer event.

Pub Night - to support Simon Cromack’s JustGiving page.
Village Dog Show - in autumn 2024 or summer 2025. The exact timing needs to be discussed.

Hallowe’en Pub Night - fancy-dress competition at the November Pub Night (2nd November) with ‘spooky’ food.

Festive Windows - competition where people dress their windows around the village with a prize for the favourite one, culminating in a drinks party at the December Pub Night.

Pop-up Drive-in Cinema - on Flower’s Piece with people watching a film from their parked cars. Drinks and refreshments can be purchased.

9. Upgrade of Hall Sound System

The hall speaker system needs looking at with a view to finding a better solution to connect devices to the current speaker/amplifier system. This would also make it easier to use for music on Pub Nights.

10. Any Other Business

a) Loyalty cards for the Pub Nights have been discussed. A card would be stamped each time the owner buys a drink at Pub Night. Once they have been to five Pub Nights, their first drink at the sixth Pub Night they attend would be free. Rules will apply.

b) The James Grieve apple tree bought for celebrate the Queen’s Jubilee has been planted by
Caroline and James B. next to the phone box. Villagers will be welcome to have the fruit once it appears.

c) Caroline and Trudi informed the meeting they both intend to step down at the AGM.

11. Date of Next Meeting - Monday 25th March at 7.30pm

The meeting ended at 9.20pm

Meeting of the Ashampstead Recreational Trust

held in Ashampstead Village Hall
on 21st September 2023 at 7.30pm

MINUTES

Present: John George (Chair), Trudi Butcher, Grant Tuff, Graham Light, Paula Walton,
Emma Goodman, Caroline Butler and James Bartlett (virtual attendance).
Apologies for Absence from James Hole

The following matters were discussed:

1. Village Hall Electrical Upgrade

The electricians will be chased for a start date.

2. Replacement Kitchen Door in the Village Hall

The door has been replaced with a uPVC one.

3. Playground Update

The playground has deteriorated recently. Thanks to the Parish Council’s kind donation of
£10,000 to buy the equipment, ART will action the installation, as soon as possible, of a play
‘ship’ to which other items of equipment can be connected at a later date. ART will look into
fund-raising, grant options and a Just Giving page to finance the next stage of the project.

4. Play Equipment Inspection for Insurance

ART will contact Wicksteed to arrange an inspection of the play equipment.

5. Amendments to Hall Hire Terms and Conditions

ART will draft some up-to-date Terms and Conditions for the Village Hall.

6. Fireworks – 2nd December

ART will send out requests for people to set up for the annual event via MailChimp, the Leaflet
and the village website

7. Village Quiz – 13th January 2024

Arrangements are underway and requests for food and drink for raffle prizes will be sent out
soon.

8. Pumpkin Competition – 21st October

There will be a small prize for the winners of each category – the weight of home-grown
pumpkins, the best dressed (bought/home-grown) pumpkin and best carved (bought/home-
grown) pumpkin.

9. Ashampstead Arms

The Pub Night timings these have now been changed permanently to 6pm – 10pm.

10. ART Finances

The Trustees voted to approve the audited accounts discussed at the AGM in July.

11. Village Hall Floor

The holes that suddenly appeared in the small room floor have now been mended.

12. Village Apple Tree

The commemorative apple tree will be re-sited near the telephone kiosk.

13. Date of Next Meeting

Thursday 2nd November at 7.30pm. The meeting ended at 20.55.

Annual General Meeting of the Ashampstead Recreational Trust

held on 24th July 2023 at Ashampstead Village Hall at 7.00pm
followed by an Ordinary Meeting

MINUTES

Present: Les Billing (chair), Caroline Butler, Trudi Butcher, John George, Paula Walton,
Graham Light, Grant Tuff, Emma Goodman.
There were no members of the public present.

1. Apologies:
James Hole and James Bartlett

2. Notice of Meeting:
It was confirmed that the notice of meeting was published two weeks prior to the meeting date.

3. Minutes of the Previous Annual General Meeting:
The Minutes were approved by the Trustees and signed by the Chairman.

4. Treasurer’s Report and Accounts for the Year Ended 31st March 2023:

The accounts have been audited by Andrew Sivyer FCA.

ART has a total income £9,729 for the year, accrued from Pub Nights, the Queen’s Jubilee, Bonfire Night and dividends/bank interest. This is £8,746 less than last year as ART received a £10,000 Covid grant then. As money has been spent on hall refurbishment, maintenance and running costs, ART is left with a deficit of £1,922.

5. Chairman’s Report:

Les informed the new Trustees that the objectives of ART are the provision and maintenance of property, a village hall and a recreation ground, for the benefit of parishioners.

The Trust engaged in numerous successful fund-raising activities and engagements for the village, including Pub Nights, a Bonfire Event and an event to celebrate the Queen’s Jubilee. Repairs were made to the village hall roof and toilets, leading to a loss of £1,922.

6. Appointment of Committee of Management:

Chairman – John George, proposed by Les, seconded by Caroline

Treasurer – James Bartlett, proposed by John, seconded by Trudi

Secretary – Caroline Butler, proposed by Graham, seconded by John

Trustees – Trudi Butcher (minutes secretary)

Grant Tuff

Paula Walton

Emma Goodman

Ex officio for Lord Illiffe – James Hole

PC representative – Graham Light

Election of the Trustees not holding official office was proposed by Caroline and seconded by John.

Les is standing down from the committee as he has left the village. The Trustees thanked him for all his hard work, particularly in applying for and obtaining grants. John had thanked Les and presented him with small gift at the Pub Night earlier in the month.

7. Declaration of Acceptance by Members:
This was signed by all Trustees present.

8. Any Other Business: There was none.

The meeting ended at 7.25pm

Meeting of the Ashampstead Recreational Trust

held in Ashampstead Village Hall
on 24th July 2023 at 7.30pm

MINUTES

Present: John George (chair), Caroline Butler, Emma Goodman, Graham Light, Paula Walton,

Grant Tuff, Trudi Butcher. Les Billing (as a member of the public)

1. Apologies for Absence:
James Hole and James Bartlett

2. Minutes of the Previous Meeting:
These were signed and dated

3. Matters Arising from the Previous Meeting:

a) Village Hall electrical upgrade - The electricians who have quoted to remove the coin meters and extraneous wiring in the electricity cupboard will undertake the necessary work in September.

b) Quote to replace kitchen door - Graham has obtained a quote from Brand Windows to replace the door with either a uPVC or an aluminium one. The Trustees voted to opt for a uPVC door.

c) Playground update - Graham has been in touch with a playground company, HomeFront, who quoted to install a 9m long wooden ‘galleon’ activity centre with grass mats for safety.

Graham and Emma will head a small committee to organise this. Graham will speak to the
Parish Council and HomeFront to see when the work can start.

d) Dehumidifier drain pipe update - Graham has installed a pipe to drain the water from the dehumidifier outside, away from the air brick and the fire exit.

4. Finance Review:

As the Treasurer was unable to make the meeting, this will be carried over to the next meeting.

5. Amendments to Hall Hire Terms and Conditions:

The current Terms and Conditions need to be brought up to date. Grant, Trudi, Caroline and Paula

will review them.

6. Play Equipment Inspection:
Graham will check with Wicksteed when last inspection was done and how often one is needed.

7. Any Other Business:

i) Fireworks - Les will get a quote from our usual suppliers.

ii) Quiz - Caroline, Paula and Trudi will meet with Mary Calvert to organise the quiz. It might
need to be moved to January from November if it clashes with the Pumpkin Competition.

iii) Advent Calendar Competition - It was suggested the village holds an advent calendar
competition with a prize for the best-dressed windows. A charge would be made to enter
and also for a trail leaflet to look at the windows in December and vote for their favourite.
Paula will look into it.

iv) Loyalty Card - It was suggested there was a loyalty card scheme for Pub Nights where
people get a stamp for their first drink at each Pub Night. They would get their first drink at
the sixth Pub Night free. John will discuss this with the Pub Night landlord, Helen Bartlett.

v) Hall Hedge - Michael Cairns has offered to trim the hedge for the same price as last year.

vi) Dog Bin - A new dog excrement bin has been installed at the end of the path near Byways
Thatch thanks to Parish Council members.

vii) Pumpkin Competition - The recent poor weather has meant that the pumpkins are not as big
   as hoped. The competition for the largest home-grown pumpkin will still be held, but opened up
   to people who want to buy a commercial pumpkin and carve or decorate it too. Pumpkin
soup could be sold at the Pub Night. John will speak to Helen Bartlett. The exact timing of a
   Pub Night to judge the competition needs to be decided.

viii) Pub Night Timings - It was suggested that Pub Nights should start earlier to enable people
with very young children to come earlier. John will speak to Helen Bartlett about changing
the timings to 6.00-10.00pm.

8. Date of Next Meeting:

21st September 2023 at 7.30pm.

The meeting ended at 8.40pm.

A.R.T.

Notes from Ordinary Meetings & Minutes of Annual General Meeting 01 July 2022 to 30 June 2023

Notes from Minutes of the Meeting of the Ashampstead Recreational Trust

held in Ashampstead Village Hall on 9th March 2023 at 7.30pm

Present: Les Billing (Chair), Caroline Butler, Graham Light, James Bartlett, John George, Grant Tuff and Trudi Butcher. Also present: Helen Bartlett, Ashampstead Arms ‘landlady’.

Apologies for Absence were received from Paula Walton and James Hole

The following matters were discussed:

1. Village Hall

a. Village Hall Electrical Upgrade:

Electricians, DJ Scott, will be appointed to sort out the electricity cupboard in the kitchen.

The LED bulbs will be replaced at a later date and ART is hoping to install a smart meter to read the
electricity usage before and after each event so they can recoup the cost of the electricity from the hirers.

b. Painting Hall Doors and Men’s Toilet:
Caroline will ask her painter to quote the job.

2. Village Event in honour of the King’s Coronation

It was decided to make the village event a special Pub Night, starting at 6pm with a glass of ‘fizz’ and a barbecue.

3. Playground Update

The Parish Council has kindly agreed to buy the climbing frame from CIL money. The remaining proposed
equipment will be added once the money has been raised.

James B has added £250 from the fireworks event and £400 donation from Jaione Pagazaurtundua Alberte’s
employers, Microsoft, towards the cost of the playground project.

4. November Pub Night

It was decided not to hold a Pub Night in November, as it tends to clash with Bonfire Night events and few people
come. Trudi will speak with Mary Calvert to see if the Village Quiz can be reinstated later in November instead.

5. Insurance

Grant asked whether we need to have the play equipment inspected for our insurance to cover us and whether this
means we can get a reduced rate. He will look through the paperwork.

6. Trees on Flowers Piece

Graham will check the trees on Flowers Piece for loose and dangerous branches as the last time any work was done
on the trees was in 2015, although they were checked in 2018 and nothing was found. If necessary, Graham will ask
Michael Cairns to quote for any necessary work.

7. Date of Next Meeting

Monday 24th July. The AGM will be held at 7.00pm, followed by an Ordinary Meeting at 7.30pm

The meeting concluded at 8.45pm

Notes of a Meeting of the Ashampstead Recreational Trust

held in Ashampstead Village Hall on 23rd January 2023 at 7.30pm

(postponed from the 16th January 2023, due to absences and illness)

Present: Les Billing (Chair), Caroline Butler, Trudi Butcher, John George, James Bartlett,
James Hole, Graham Light, Paula Walton and Grant Tuff

There were no apologies for absence

The following matters were discussed:

1. EIectrical Work in the Village Hall

Having received a quote from DJ Scott, it was decided to update the distribution boards and
replace lights throughout the hall if additional funds can be obtained via the Parish Council.

2. ART Finances

a. ART recently received a £400 donation from a Jaione Pagazaurtundua Alberte whose
employers allocate money towards charity work undertaken by their employees. The money will
be put towards renovating the children’s playground. ART’s grateful thanks goes to Jaione.

b. The recent Bonfire Event made a small profit of £250, which means ART had no need to use any of
the £4,000 AFLOS money held in reserve.

3. Review of Bonfire Event held on Saturday 3rd December 2022

This was held to be successful, despite fewer people attending and will be repeated on the
2nd December 2023.

4. Increase in Cost of Electricity for the Village Hall

The hall’s current fixed rate will end at the end of November 2023, which means ART will have to find
another way to recover the cost of the electricity used by people renting the hall now that the coin-
operated meters are no longer there. Suggestions are:

. that ART takes a deposit which is returned, less the cost of the electricity used, once the meter is
read before and after the event

. that there are different tariffs for summer and winter usage

. that renters state on the Hire Form any high output items, such as kettles, the urn, heating and the
cooker they intend to use and an additional charge is made with the hire fee

To be discussed further at the next meeting.

5. Flower’s Piece

a. The Children’s Playground

It was suggested that ART removes the fence down and replaces the climbing frame as soon as possible via
the CIL from the Parish Council. Any remaining equipment can be bought once any potential additional
funding has been received.

b. Flower’s Piece Memorial for Jane Rowland

It was suggested that a cherry tree be planted as a memorial to Jane Rowland, who died in
October. The Jubilee apple tree also needs to be re-sited. The suggested site is on Flower’s Piece
near ‘Crowcroft’ with other trees or on the Green.

c. Dog Bins

Due to the increased cost of emptying the dog bins, one has been taken out of action by the
Parish Council. The remaining bin will be monitored by the PC.

6. Replacement ART Trustees

Owing to two people, including the Chairman, stepping down from ART, there is a need for new members.
It was suggested that a better demarcation of jobs – eg applying for grants, organising workmen etc.
would help this process.

7. Fundraising Events for 2023

a. The King’s Coronation Festivities 6th - 8th May

After discussion of several options, it was suggested that the village holds a special ‘Coronation Pub
Night’ on Saturday 6th May. James B will ask Helen Bartlett, the Ashampstead Arms’ landlady, for
her ideas.

b. Bonfire Night - 2nd December

c. Annual Village Quiz

Mary Calvert to be asked if she would be willing to organise the annual village quiz this year.

8. Any Other Business
The Newbury Weekly News has asked to write a short piece about the monthly Pub Night and the Trustees were
happy to agree.

9. Date of Next Meeting
Thursday 9th March at 7.30pm.

The meeting ended at 9.37pm.

Meeting of the Ashampstead Recreational Trust

held on 12th July 2022 at Ashampstead Village Hall

at 7.30pm following the Annual General Meeting at 7.00pm

Present: Les Billing (chair), James Bartlett, John George, Caroline Butler, Trudi Butcher and Graham Light

The following items were discussed:

1. Village Hall Updates:

EIectrical Work – this is still outstanding. The contractors will be approached to see if their quote is still valid.

Replacement Gentlemen’s Toilet – the toilet has been replaced and the walls will be repainted.

2. Playground Fence Quote:

A quote of £10,319 for a non-maintenance, powder-coated fence has been received and ART will need to
raise the money for this.

3. Replacement Marquee:

This was bought in time for the Jubilee Celebrations.

4. ART Finances:

Over the year April 2021- March 2022, ART’s total income was £18,475.After expenditure, which included hall
refurbishment, hall maintenance, hall running costs, licences and bonfire outgoings, ART is left with a surplus
of £7,368 for the year.

5. Jubilee Celebrations Update:

This was a very successful day and many people attended. Despite this not being a profit-making event, ART
was left with a balance of £177.65 profit, which will be allocated to the playground Good Exchange
fundraising effort.

6. Funding for the Playground:

It was suggested that ART allocate a budget of £27,000, to include a new fence, playground equipment
(possibly including a new climbing frame and and an adult multi-gym). Residents will be given a link in the
Leaflet if they would like to contribute to the playground fund which, hopefully, will be match funded and
allow the Trust to improve the playground.

7. Future Fund Raising:

The following suggestions were made:

. Village Quiz

. Pub Nights to include food/entertainment

. A Gigaclear event to promote Gigaclear services.

. Gaming night for the youngsters with refreshments (probably pizza)

. Silent disco

. Village pumpkin challenge (in 2023)

. Dahlia competition in September or October

. Bonfire Night on the 3rd December

8. Trees and Undergrowth on Flower’s Piece:

Yattendon Estates to be asked to cut back the undergrowth, which is protruding by about 3 to 4 metres onto Flower’s Piece.

9. Date of Next Meeting: Monday, 26th September 7.30pm

The meeting ended at 9.12pm

A.R.T.

Notes from Ordinary Meetings & Minutes of Annual General Meeting 01 July 2021 to 30 June 2022

Meeting of the Ashampstead Recreational Trust

held on the 17th January 2022

at Ashampstead Village Hall at 7.30pm

Minutes:

Present: Les Bartlett (Chair), James Bartlett, Graham Light, John George, Alan Ellender,
Caroline Butler, Trudi Butcher, James Hole (arrived 8.10pm), Helen Bartlett (visitor,
Pub Night Organiser). There were no apologies for absence.

The following topics were discussed:

1. EICR Certificate Update

In order to get the certificate, ART will need to improve the village hall electrics. This will include removing the present coin meters used to monitor electricity usage by hirers. To cover the electricity, hall rates will have to rise to: Residents’ hourly rates - £7 for one room, £10 for both rooms and £14/£20 for non-residents.

2. Painting Village Hall Doors

As the weather has not been conducive to painting external doors, this has not been taken any further and will be discussed further at the next meeting.

3. Damp Wall Treatment

The contractor will be looking at this imminently.

4. Playground Improvement Project

ART is still looking for funding for this project.

5. Orchard

ART is obtaining a quote for the orchard, after which the project will be put onto Good Exchange for funding.

6. Goal Posts

The Parish Council has kindly offered to buy some new goal posts, which will be replaced soon.

7. Illegal Parking on Flower’s Piece

ART has now passed the matter over to their solicitors .

8. Pub Nights

Helen Bartlett has kindly agreed to take over running the Pub Nights from David Weston. She intends to find new people to help out and has suggested bringing extra events to the Pub Nights, such as a bingo night, a dog show, film night, curry night, chilli night and/or a barbecue.

ART’s grateful thanks go to Helen for taking over and to David Weston for his hard work running the events over the past few years.

9. ART Finances

Our Treasurer has moved £5,000 each into COIF and M&G, which leaves us with a balance of £7,165. ART is hoping to obtain a grant for £2,500 to subsidise the income lost from hall hire and entertainment through being closed during Covid.

10. Ashampstead Bonfire Event – 4th December 2021

The event went very well and made us a profit of ca £450.00 . Visitors commented favourably on the firework display.

11. Jubilee Celebrations - 2nd-5th June 2022

It was decided to hold a Jubilee Jamboree on Flower’s Piece on Sunday, 5th June, with people bringing their own picnics and sitting on blankets or straw bales. It is intended to have a bar, music and a game for the children. Further details to be decided.

12. Any Other Business

Gigaclear is intending to link the village hall to the internet soon.

13. Date of Next Meeting

Monday 11th April 2022 at 7.30pm

The meeting ended at 9.35pm.

Meeting of the Ashampstead Recreational Trust

held on the 15th November 2021 at Ashampstead Village Hall

at 7.30pm

MINUTES

Present: Les Billing (Chair), Trudi Butcher, John George, Alan Ellender, Graham Light,
James Bartlett, Caroline Butler, James Hole

The following topics were discussed at the meeting:

1. Apologies for Absence: There were none

2. Minutes of the Previous Meeting: These were approved and signed .

3. Matters Arising from Previous Meeting:

a. Metered Standpipe/Orchard - we have received a quote from Thames Water for the
standpipe and are looking for a landscaper to design the orchard.

b. Wickstead Playground Quote – we have currently received pledges of £2,000 on Good
Exchange towards the playground.

c. Village Hall Updates -

EICR Certificate Update – we are currently looking for an electrician to quote us for
organising the certificate.

Painting Hall Doors – we are looking for a painter to paint the four external doors.

Damp Wall Treatment - now the gutters are no longer leaking, we need a contractor
to make good the damaged walls.

d. Flower’s Piece Signpost – Martin Butcher has concreted the signpost back in place.

e. Gigaclear Installation – Gigaclear were unable to find the ‘pot’ outside the village hall to
complete the installation and will come back at a later date.

f. Jubilee Celebrations, June 2022 – we will discuss this nearer the time.

g. Pub Nights – we need more volunteers to run the Pub Nights with additional events to
attract customers. It was suggested we regularly put a standard form into the Leaflet,
welcoming new residents and asking for contact details if they would like to be
informed/get involved with village activities.

i. Annual Quiz Night – we are looking into holding the annual village quiz in the summer,
rather than having people crowd into an unventilated, heated hall in the winter.

4. ART Finances: These will be discussed during the next meeting.

5. Ashampstead Bonfire Event: 4th December 2021, 5.30pm start – the committee discussed the organisation and arrangements in detail. People will be asked to make a donation when they first purchase a drink at the bar or food at the barbecue to ensure we can continue running this event in the future.

We now have card machines so people can pay by card if they prefer.

6. Problem Resident:

It has been brought to ART’s notice that certain tenants in Flower’s Piece have been parking their camper van and trailer on ART’s land without permission and dumping garden waste in the hedges bordering the Chalk Path. ART will visit the tenant to explain the procedure for residents to obtain permission to park on Flower’s Piece, which is private land. They will also speak to Sovereign Housing to outline their concerns and those of neighbours.

The Parish Council is aware of the matter and is involved.

7. Any Other Business:

a. Goal Posts - the Parish Council will be asked if money from the Community
Infrastructure Levy can be used to replace the broken goal posts on Flower’s Piece.

8. Date of Next Meeting: Monday 17th January 7.30pm

9. The meeting ended at 9.30pm