ASHAMPSTEAD PARISH COUNCIL

 

An Ordinary Meeting of the Parish Council

will be held in the Jubilee Hall

on Monday 11 November 2019 at 7.00pm.

AGENDA

 

1.    Apologies

2.    Declaration of Interests

3.    Minutes of the Ordinary Parish Council meeting held on 9th September 2019

4.    Matters Arising not covered in the agenda

5.    District Councillor’s report

6.    Police Matters:

            AD to report

7.    Footpaths and Byways:

            Maintenance review

8.    Roads:

            Maintenance review

            Salt bins

9.    Planning Applications Updates:

           19/01646 Redwood Burnt Hill - demolition of existing house, garage and outbuildings and
           erection of 1 dwelling.

           19/01815 10 Flowers Piece - single storey extension following demolition of 2 single storey
           rear elements.

10.  Open Spaces Maintenance Review:                                                     

           Bench on Flowers Piece

           Playground

           Notice board on Pykes Hill

           The Commons

           Grass cutting contract

11.   Community Infrastructure Levy Utilisation:

            Update 

12.   Finance:

            Financial report and payment authorisations

            Donation requests

            Draft budget 2020/21

13.   Any other business (only for discussion)

14,   Date of next Ordinary Meeting

15.   Parish Council Meeting closes

16.   Parishioners’ Question Time

ASHAMPSTEAD PARISH COUNCIL

 

Minutes of an Ordinary Meeting of the Parish Council

held in the Jubilee Hall

on Monday 9th September 2019 at 7.00pm

Present: Councillors R Fisken (Chairman), C Butler, A Keeley, R Butler and G Light          

 

In attendance: P Thompson (Clerk) and one member of the public 

 

1.   Apologies: Councillor A Dick and District Councillor A Law

 

2.   Declaration of Interests:

Councillor Graham Light advised that he had an interest in item 9 of the agenda regarding the update on the planning application at 10 Flowers Piece.

 

3.   Minutes:

The Minutes of the Ordinary Meeting on 1 July 2019 and those of the Extraordinary Meeting on 5 August 2019 were approved and signed by the Chairman.

There were no matters arising that were not covered by the agenda.

 

4.   Matters Arising not on the Agenda: There were none.

 

5.   District Councillor's Report:

As the District Councillor was unable to attend, he had provided two detailed reports prior to the meeting.  

 

6.   Police Matters:  No report received

 

The Chairman suspended the meeting at this point to allow a brief presentation by Dick Greenaway on the history of Ashampstead, its ancient commons and footpaths and what was required to maintain these for future generations. Although notice of the events of the West Berkshire Countryside Society are printed in The Leaflet there has been little support from local residents in recent years. A number of proposals were then discussed after which the meeting resumed.

 

7.   Footpaths and Byways:

The Chairman advised that byway 33 was again impassable and in certain areas difficult to find due to brambles and other growth. The Clerk was asked to raise the matter with Yattendon Estate.

Councillor Colin Butler advised that he had received no comments from walkers concerning the state of public rights of way for some considerable time. It was agreed that the Council should try to find volunteer path wardens who walk the different sections of the parish.

Councillor Rita Butler advised that she would put some of the information concerning local walks onto the village website (ashampstead.net).

The Clerk was asked to establish whether the number of Councillors could be increased with a view to obtaining representation for the Ashampstead Common and Burnt Hill area. 

 

8.   Roads:

Litter pick: A total of 8 sacks were collected. The Chairman advised that WBC were very helpful in providing the necessary kit and also in collecting the sacks. It was agreed that the next litter pick should take place in the spring when the verges are less overgrown.

Highways winter service plan: It was noted that the B4009, Aldworth Road and Yattendon Lane were the only parish roads included in West Berkshire Council’s snow clearance and primary treatment routes. Roads through and within the main village will qualify for secondary treatment only. Salt bins are available on Noakes Hill, Palmers Hill and Pykes Hill to help clear those particular roads. The Clerk was asked to check the state of the salt bins and report back.

Maintenance review: The Clerk was asked to check and report a pothole in Chapel Lane and also to ascertain when the uneven road surface on the Aldworth Road between the Pykes Hill and Yattendon Lane junctions will be attended to.

 

9.   Planning Applications:

Updates -

19/00934 Blorenge Cottage, Holly Lane - single storey extension to side. Amended design and materials approved by WBC.

19/01646 Redwood, Burnt Hill - demolition of existing house, garage & outbuildings and erection of 1 dwelling.  "No objections" submitted, awaiting decision from WBC.

19/01815 10 Flowers Piece - single storey extension following demolition of 2 single storey rear elements. "No objections" submitted, awaiting decision from WBC.

19/01932/CERTE Pyt House - construction of dormer window on barn conversion. WBC have certified that lawful development has commenced.

 

10.  Open Spaces Maintenance Review:

Weeds on Flowers Piece: ART decided to take no action as the ground is well cut.  

Bench on Flowers Piece: Repair still to be carried out.

Playground: Necessary repairs have been carried out. ART may fund-raise for improvements.

Notice board at Pykes Hill: Clerk to check on repairs required.

The Commons: The Clerk was asked to put a specific article in The Leaflet regarding the working party being arranged to carry out maintenance of the glades on 3 December 2019.

 

11.  Infrastructure Levy update:

The Clerk confirmed that the remainder of the initial receipt (£330) must be spent by October 2021. ART are currently considering improvements that might be made to the playground.  

 

12.  Finance:

The Clerk presented his financial report for the year to date which showed that income and expenditure would be broadly in line with the budget, other than a likely underspend of approximately £600 on the election. This would however very much depend on any maintenance required on Flowers Piece.

Payments were authorised as follows:

P Thompson                                      £220.00 Clerk's net salary for August and September                        

P Thompson                                        £20.43 Clerk's expenses

Scofell Landscapes Ltd                    £607.46 Grass cutting for July and August

HM Revenue & Customs                   £82.60 PAYE on Clerk's salary, July to September

The Chairman agreed to meet the Trustees of the North Wessex Downs Landscape Trust at Newbury Show. Their request for a donation of £75 would be considered at the next meeting.

Bank mandate: The bank has confirmed receipt of the changes to the bank mandate.

Annual Return 2018/19: The Clerk confirmed that no response had been received from residents following the notice of electors' rights.

 

13.  Any Other Business (only for discussion). There was none.

 

14.  Date of Annual and next Ordinary Meetings of the Council:

It was agreed that the date of the next Annual Meeting of the Council will be decided at a later date. The next Ordinary Meeting will be convene at 7.00pm on Monday 11th November 2019.

 

15.  Close of Meeting. There being no further business the meeting closed at 8.11pm

 

16.  Parishioners' Questions.  There were none.

ASHAMPSTEAD PARISH COUNCIL

 

An Ordinary Meeting of the Parish Council

will be held in the Jubilee Hall

on Monday 9 September 2019 at 7.00pm.

 

AGENDA

 

  1.    Apologies

  2.    Declaration of Interests

  3.    Minutes of the Ordinary Parish Council meeting on 1 July 2019 and the
          Extraordinary meeting on 5 August 2019

  4.    Matters arising not covered in the agenda

  5.    District Councillor’s report

  6.    Police Matters:

            AD to report

  7.    Footpaths and Byways:

             Maintenance review

 8.     Roads:

             Litter pick result

             Highways winter service plan

             Maintenance review

 9.     Planning Applications Update:

             19/00934 Blorenge Cottage, Holly Lane - single storey extension to the side

             19/01646 Redwood, Burnt Hill - demolition of existing house, garage and
              outbuildings and erection of 1 dwelling

             19/01815 10 Flowers Piece - single storey extension following demolition of 2
             single storey rear elements 

             19/01932/CERTE Pyt House - construction of dormer window on barn conversion

 10.   Open Spaces Maintenance Review:                                                     

             Weeds on Flowers Piece

             Bench on Flowers Piece

             Playground

             Notice board on Pykes Hill

             The Commons

 11.   Community Infrastructure Levy Utilisation:

              Update 

 12.    Finance:

              Financial report and payment authorisations

              Donation requests

              Bank mandate

              Annual Return 2018/19

 13.    Any other business (only for discussion)

 14.    Date of Annual and next Ordinary Meetings
 15.    Parish Council meeting closes

 16.    Parishioners’ question time

ASHAMPSTEAD PARISH COUNCIL

 

Minutes of an Ordinary Meeting of the Parish Council

held in the Jubilee Hall on Monday 1st July 2019 at 7.00pm

 

Present: Councillors R Fisken (Chairman), C Butler and G Light          

 

In attendance: P Thompson (Clerk) 

 

1.     Apologies: Councillors A Dick, A Keeley and R Butler

 

2.     Declaration of Interests: None

 

3.     Minutes:

The Minutes of the Annual Meeting, the last Ordinary Meeting and the Extraordinary Meeting of the Council on 11 June 2019 were approved and signed by the Chairman.

 

4.     Matters Arising: There were none.

 

5.     District Councillor's Report: There was no report.

6.     Police Matters:

Councillor Alex Dick had provided a brief report prior to the meeting. He has received a note from the police warning that there are Apps available for mobile phones that enable the user to steal your credit card data very easily due to the contactless payment function. One can however buy protective covers that stop the card being readable.  

 

7.     Footpaths and Byways:

Councillor Colin Butler reported that a complaint had been received regarding the narrowness and state of footpath 23, which runs from bridleway 22 to the church. The Clerk was asked to raise the matter with the Estate,

 

8.     Roads:

Litter pick: The Chairman advised that he had three volunteers, other than Councillors, to date. He and the Clerk would liaise to confirm numbers before equipment had to be ordered from WBC.

SID training 7 August 2019: It was agreed that no one would attend on this occasion.

Maintenance review: No problems reported other than the uneven road between Pyt Cottages and the Yattendon turn on the Aldworth Road. Whilst this has been marked for repair, by WBC, with warning signs placed, no date has been given for such repairs.     

 

9.     Planning Applications:

Updates:

19/00777 Variation of condition 2 on previous application 16/02117 at 6 Stubbles. Approved by WBC.

19/00934 Single storey extension to side of Blorenge Cottage, Holly Lane. Objection submitted due to Conservation Officer's comments, decision awaited from WBC.

 

10.    Open Spaces Maintenance Review:

Bench on Flowers Piece: Repair still to be carried out.

Playground: It was agreed that the Clerk should meet with Les Billing to discuss the repairs required. It was also agreed that Councillor Graham Light would attend the next ART meeting with Councillor Rita Butler.

Lay-by at The Green: It was agreed that no repairs would be carried out at this time.

 

11.    Infrastructure Levy:

The Clerk confirmed that, with the additional levy received of £1642.78, there was a total of £1972.90 to spend on qualifying expenditure. Councillor Graham Light was asked to raise the matter with ART and report back to the next meeting.

 

12.    Finance:

The Clerk presented his financial report for the year to date which showed that income and expenditure would be broadly in line with the budget, other than a likely underspend of approximately £600 on the election as none was held due to a lack of candidates.

Payments were authorised as follows:

P Thompson                                      £220.00 Clerk's salary for June and July                         

P Thompson                                        £36.19 Clerk's expenses

Scofell Landscapes Ltd                    £607.46 Grass cutting for May and June

HM Revenue & Customs                   £82.40 PAYE on Clerk's salary, April to June 2019

It was agreed that a donation under section 137 should be made of £50 to Thames Valley Air Ambulance.

Annual Return:

The Clerk confirmed that the notice of public rights and publication of the Annual Governance & Accountability Return for the year ended 31 March 2019 had been posted to the Village website (www.ashampstead.net). The notice of public rights had also been placed on the three notice boards. 

Bank Mandate:

It was agreed that all Councillors should continue to be signatories with any two to sign. Councillor Graham Light provided his details for the form although problems had been encountered in completing it online. The Clerk will add these details and complete the form.

 

13.    Any Other Business:

It had been reported that beer bottles had been left lying on the recreation ground. These had now been placed in one of the three bins provided on the recreation ground.

 

14.    Date of Annual and Next Ordinary Meetings of the Council:

It was agreed that the date of the next Annual Meeting of the Council will be decided at a later date. The next Ordinary Meeting will be convene at 7.00pm on Monday 9th September 2019.

 

15.    There being no further business the meeting closed at 8.00pm

16.    Parishioners' Questions: There were none.

ASHAMPSTEAD PARISH COUNCIL

 

An Ordinary Meeting of the Parish Council

will be held in the Jubilee Hall

on Monday 1st July 2019 at 7.00pm.

 

AGENDA

 

1.     Apologies: Councillor R Butler

2.     Declaration of Interests

3.     Minutes of the last Annual and Ordinary Parish Council meetings

4.     Matters arising not covered in the agenda

5.     District Councillor’s report

6.     Police matters:

            AD to report

7.     Footpaths and byways:

            Maintenance review

8.     Roads:

            Litter pick

            SID training 7 August 2019

            Maintenance review

9.     Planning Applications:

            Updates:

            19/00777 Variation of condition 2 on previous approved application 16/02117

            at 6 Stubbles

            19/00934 Single storey extension to side of Blorenge Cottage, Holly Lane

10.    Open Spaces Maintenance Review:                                                     

            Bench on Flowers Piece

            Playground

            Notice board on Pykes Hill

            Lay-by at The Green

11.    Community Infrastructure Levy Utilisation:

             Update 

12.    Finance:

             Financial report and payment authorisations

             Donation requests

             Bank mandate

             Annual Return 2019

13.    Any Other Business (only for discussion)

14.    Dates of Annual and next Ordinary Meetings

15.    Parish Council Meeting closes

16.    Parishioners’ Question Time

If you have information you would like to appear on this website, please contact ashampsteadvill@gmail.com

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To hire the Village Hall: please contact Trudi Butcher 

tel: 01635 579319

email: trudi@aldworth.eu

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